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2 <br />this component was not part of the major construction contracts. The <br />replacement cost is $17,004. The District requests that the Board of <br />Commissioners approve this amount for inclusion in .the construction line item of <br />the project. <br />• Consultants: In addition to the major architect/engineer contract of $100,000 <br />(approved by the Commissioners on December 7, 1999) there is also a need to <br />receive services from structural and mechanical consultants. The District <br />requests that Commissioners approve costs for these consultants ($2,750) for <br />inclusion in the planning/architect/engineer line item of the project ordinance. <br />Contingency: As the renovations, begin, there are concerns regarding the age of <br />the facility and the potential for unforeseen problems. Included the District's <br />original Glenwood renovations project budget was a contingency account of just <br />over $103,000 to cover unanticipated items that construction crews may <br />encounter in a project of this nature. In an event such as this, it is critical that a <br />change order be issued in a timely manner so that work does not stop and throw <br />the project off schedule. Since work will take place during the period when no <br />Board of Commissioner meetings are scheduled, the District asks that the <br />Commissioners approve funding for a project contingency. The District requests <br />the Board to appropriate three-fourths of the original contingency or $77,250 at <br />this time (included in the capital project ordinance on page 6 of this abstract). <br />The District understands that it is to spend no contingency funds without <br />prior approval from the County.' In order to avoid project delays .during the <br />period when Commissioners meetings are .not scheduled, the .School <br />Superintendent must receive approval from the County Manager before the <br />District issues a change order. In turn, the County Manager will inform the <br />Board at its August 22 meeting of the use of the funds. <br />Funding for the requested components outlined above comes from savings realized in <br />the construction project for Scroggs Elementary. As the Board may recall, actual <br />construction costs for Scroggs Elementary School total $12.6 million. compared to the <br />original project budget of $14.1 million. The Commissioners have approved use of <br />these savings for other District projects .including the renovations at Glenwood <br />Elementary. <br />The attached. Glenwood Elementary School Renovations Capital ,Project Ordinance <br />increases the project's appropriation by $97,004 (as outlined above). The school district <br />will bring additional components of the project forward as work progresses. The <br />attached Scroggs Elementary School Construction Capital Project Ordinance provides <br />for the transfer of $97,004 to the Glenwood Project., <br />Phase Two -This phase, scheduled for summer 2001, includes installing canopies over <br />exterior doors and creating an outdoor learning area. Completion of this phase is <br />included in the Manager's Recommended 2000-2010 for the upcoming fiscal year. <br />However, in keeping with the ,Board's phased approval process, the .District will not <br />request funding for this phase until next spring. The Board of Commissioners is not <br />being asked to act on Phase 2 in this request. <br />