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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 17, 2000 <br />Action Agenda <br />Item No. .. ~, <br />SUBJECT: Approval of Capital Project Ordinances for Chapel Hill-Carrboro City Schools <br />DEPARTMENT: Budget Office <br />PUBLIC HEARING: (YIN) No <br />ATTACHMENT(S): <br />1. Glenwood Elementary School Renovations <br />Capital Project Ordinance <br />2. Scroggs Elementary School Construction <br />Capital Project Ordinance <br />3. Smith Middle School Construction/K-12 <br />Campus Capital Project Ordinance <br />INFORMATION CONTACT: <br />Donna Dean, extension 2151 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel HIII 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To approve capital project ordinances for the Chapel Hill-Carrboro City Schools. <br />BACKGROUND: <br />Glenwood Elementary School Renovations Capital Project <br />Renovations at Glenwood Elementary School are a high priority project for the Chapel Hill- <br />Carrboro City Schools. School staff estimates the project to cost about $1.5 million with <br />$950,000 being funded from the 1997 voter approved bonds and the remaining $450,000 <br />coming from savings realized in the Scroggs Elementary construction project. <br />At the April 4, 2000 meeting, the Board of Commissioners approved a capital project ordinance <br />for the construction bids related to the renovations at Glenwood Elementary School. The <br />amount of the bids totaled $1,077,176 bringing the projects total funding to $1,177,176 for <br />planning, design and major renovations (Phase 1). Since the date of approval, the Budget <br />Director has met with the District's Director of Facilities Management, Bill Mullin for an update <br />on the renovation project. The District's plans include completing the renovations in two phases <br />during summer breaks this year and next. <br />Phase One -The first phase of renovations is the most significant phase of the project. <br />Contractors plan to get work underway less than one week after the summer break <br />begins in June 2000 and conclude in August 2000 before children return from break. <br />Phase 1 includes replacement of the HVAC system, building structure improvements, <br />upgrades to classrooms and restrooms, and installation of a new fire alarm system. All <br />of these items were included in the construction bids the Board of Commissioners <br />provided funding for with approval April 4 capital project ordinance. In addition to the <br />major work, there is a need to complete several smaller cost components of the project. <br />Doors and Hardware Replacement: A small component of the building structure <br />improvements includes replacing exterior doors and hardware. Due to its cost, <br />