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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 17, 2000 <br />Action Agen a <br />Item No. - <br />SUBJECT: Exercise of Lease Option; 112 N. Churton Street, Hillsborough <br />DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Pam Jones 245-2652 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider exercising an option to renew the lease for space presently used by <br />the Clerk of Court at the 112 N. Churton Street, Hillsborough. <br />BACKGROUND: Since 1995 the County has been studying and planning the long-term <br />growth of Court facilities. Understanding that some situations could not wait for the longer-term <br />solution, in April 1997 the County leased space at 112 N. Churton Street for use by the Clerk of <br />Court. While we believe that the space issues are closer to a more permanent solution, it will <br />be necessary to continue the use of the leased premises for at least the renewal period <br />proposed herein. <br />The terms of the renewal were incorporated into the original lease document, which is attached. <br />The terms are identical to the original lease, except for the effective date and the monthly lease <br />amount. The renewal will be effective on July 1, 2000. The annual lease schedule during the <br />renewal period reflects a 2'/z% increase as follows: <br />Lease year 4 (July 1, 2000 through June 30, 2001): $53,887 per annum ($4,490/month) <br />Lease year 5 (July 1, 2001 through June 30, 2002): $55,234 per annum ($4,603/month) <br />Lease year 6 (July 1, 2002 through June 30, 2003): $56,615 per annum ($4,718/month) <br />FINANCIAL IMPACT: Funds to support the cost of this lease are appropriated in the General <br />Fund. <br />RECOMMENDATION(S): The Manager recommends that the Board exercise its option to <br />renew the lease for 112 N. Churton Street commensurate with the terms and conditions <br />proposed; and authorize the Purchasing Director to confirm the action in writing to the Landlord; <br />and authorize the Manager to take any other action that may be required. <br />