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C:\CONSOLIDATED CONTRACT 00-01.FINAL.DOc: Page S Of ~~ <br />d. The Department must receive prior written approval from the state to <br />subcontract when any of the following conditions exist: <br />1. The Department proposes to subcontract to a single entity <br />fifty percent (50%) or more of the total state and federal <br />funds made available through this contract. <br />2. The Department proposes to subcontract fifty percent <br />(50%) or more, or $50,000 which ever is greater, of the <br />total state and federal funds made available through this <br />contract for a single public health service or program. <br />3. The Department proposes to subcontract for services in the <br />Women, Infants and Children Program. . <br />e. The Departmenf shall retain all budgets, budget revisions, contracts, <br />contract addenda, and financial records in accordance with the current <br />Records Disposition Schedule for County and District Health Departments <br />issued by the NC Division of Archives and History, Department of Cultural <br />Resources. <br />2. The Department shall prepare and maintain a budget for each activity covered by <br />this contract in a manner consistent with instructions provided with Local Health <br />Department Budget -WIC Form 3370 and Local Health Department Budget Form <br />2948. <br />a. The Department shall prepare budget revisions for prior approval of the <br />State when State funds will be increased or decreased. <br />b. The Department shall submit all revisions prior to the end of the term <br />specified in this Contract. Budget revisions received by the State after the <br />end of the contract period will be returned without action. <br />3. The Department shall observe the following conditions when budgeting and <br />reporting earned revenues: <br />a. Locally appropriated funds may not be supplanted by earned revenues <br />. from persons, or public or private third party payors. Such revenue shall <br />be used for the activity that generated the revenue, except in the WCH <br />Section programs where there is some flexibility (see "b" below.) <br />b. All earned revenue must be budgeted and spent in the program that <br />earned it except, <br />1. Revenue generated by WCH Section Programs may be budgeted and <br />expended in any WCH Section Program activity. <br />2, Revenue generated by a local Ginic or program that has no state <br />funded activity budget (no state funds) should budget. and expend <br />those earned revenues in a state program activity that most closely <br />matches the deliverables of the respective state program. <br />c. All fees collected shall be used.in the current year or succeeding fiscal <br />year. <br />d. Use of program income generated by the expenditure of Federal <br />categorical funds will be governed by applicable Federal regulations, <br />