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DRAFT <br />and to determine Orange County's positions/roles regarding legislative <br />proposals, as known, by other entities. The Board, County Manager, and <br />County Attorney will prepare the final legislative package and provide all <br />participants with a copy of the package. An explanation of each provision <br />within the package should also occur. This will help establish a basis for all <br />future actions and communication. <br />Telephone. E-mail, & Facsimiles: An important component of Orange <br />County's legislative success will be the use of immediate communication <br />tools to provide everyone with an update on the status of bills, committee <br />meeting times, the contents of individual conversations, revisions proposed <br />by other parties to Orange County's legislative initiatives, and all of the <br />other sharing of information that will be necessary. To that end, all <br />participants should plan to utilize telephone, a-mail, and facsimile <br />communication to share information with other participants. If facsimile or <br />e-mail is used, participants may need to make some effort to verify receipt <br />by the other participants. All participants should make concerted efforts to <br />check their fax machines and a-mails regularly, especially during the <br />legislative "crunch" times when the Legislature and its committees are <br />acting swiftly and without much lead-time. <br />9 <br />Status Reports and Updates,: All participants should provide all other <br />participants with status reports and updates of theix activities at both <br />established times as well as when circumstances dictate. The form and <br />content of these reports and updates are at the discretion of each participant. <br />However, written reports would likely provide the best means of sharing <br />information, and participants should realize that Orange County's legislative <br />efforts will be vastly improved if all participants have as much access to <br />information and background as possible. <br />North Carolina Association of Count~Commissoners Publications: At the <br />beginning of the 2000 Legislative Session as well as throughout the session <br />to adjournment, the North Carolina Association of County Commissioners <br />will be following the activities of the Legislature and its various committees. <br />Orange County, and specifically the participants, should plan to utilize all <br />reports, services, summaries, updates, and other benefits provided by the <br />Association as the county's legislative agenda is advanced. As part of the <br />initial meeting with Association staff noted earlier, Orange County should <br />