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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 11, 200D <br />Action Agenda <br />Item No. <br />SUBJECT:__RFP Award; Printing of the Chapel Hill/Orange County Visitors Guide <br />DEPARTMENT: Purchasing 8~ Central Services PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Joe Blake, 968-2000 and <br />Bid Tabulation Pam Jones 245-2652 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 331x-227-2031 <br />PURPOSE: To consider awarding an RFP for the printing of 40,000 Visitors Guides. <br />BACKGROUND: the Board previously considered this item on April 4, 2000. The discussion reflected a <br />need for additional information regarding distribution and content of the brochures. The following <br />information is provided in response to that request: <br />^ Distribution of brochures: The brochures are widely distributed to various locations including: <br />^ Monthly delivery to 51 Orange County lodging accommodations, meeting facilities, visitor <br />attractions and other facilities such as county, municipal and university offices <br />^ All (8) North Carolina Welcome Center locations (I-95 North and South; I-85 North and South; <br />I-40 West; 1-26; I-77 North and South) and 1-800-VisitNC call center in Raleigh <br />^ Fulfillment for visitor requests received via telephone, mail arid a-mail <br />^ Local welcome center locations: Orange County Visitors Center, UNC Visitors' Center, Chapel <br />Hill-Carrboro Chamber of Commerce, Downtown Chapel Hill Commission, Raleigh-Durham <br />International Airport information desks <br />^ Provided to groups meeting in Orange County for distribution to meeting attendees <br />^ Issued to travel agencies, automobile association offices and other organizations that influence <br />the decisions of travelers <br />^ Content: Content of the brochure remains substantially the same as the last printing, which the <br />Board reviewed and approved in 1998. Changes in this printing are limited to minor changes that <br />are needed to update the information. A copy of the brochure, along with references to the <br />changes, is attached for your information. <br />As a reminder, the four-color sixty-page document with fold out maps will provide information such as: <br />^ Accommodations <br />^ Restaurants <br />^ Shopping opportunities <br />^ Guided tours that are available; and <br />^ Major events in the County that may be of interest to visitors. <br />