Agenda - 04-04-2000-9d - Laserfiche WebLink

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For major projects, the Board elected to approve funding for individual project components as scopes develop rather than allocating a lump sum. Major components include: • Planning, architect,, engineering • Land acquisition and associated fees • Construction • Equipment S~ Furnishings Attachment 1 of this abstract, Funding Status of 1999-00 Approved Capital Projects, provides the Board with an update of all School and County projects receiving funding through the current fiscal year. As shown in column 5 of Attachment 1, the Board has adhered to the new approval process and authorized individual components for several projects. Approval of Project Ordinances for Chapel Hill-Carrboro City Schools During the planning process for the 1997 bond issue, Chapel Hill-Carrboro City .Schools identified the need to renovate older schools in the District. One high priority renovation project was Glenwood Elementary School with an estimated price of $1.5 million. To that end, $950,000 was included in the bond issue to cover a portion of the projected cost. At that time, the District proposed that savings from other construction projects would be used to fund the difference of $450,000. The total budget included in the Commissioner approved 1999-09 CIP for Glenwood is $1.5 million. This money will provide HVAC and fire alarm system replacements, and classroom, restroam, window and cafeteria upgrades. At the December 7, 1999 meeting, the Board of Commissioners approved the first .phase of this project ordinance to cover planning, architect and engineering costs. The total amount approved for the initial phase was $100,000 and was funded using 1997 bonds. In February, Chapel Hill Carrboro City Schools received construction bids for the renovations from six general contractors, twelve plumbing contractors, six mechanical companies and five electric companies. On March 2, 2000, the CHCCS Board of Education approved contracts totaling $1,077,176 far the Glenwood project. A portion of the construction cost, $850,000, comes from 1997 bond funds. The District requests that the remaining funds, $227,176, come from savings realized in the Scruggs Elementary School construction project. Scruggs Elementary, one of the District's newest facilities opened this past fall. Once all bills are paid, the District estimates actual construction costs to be in the neighborhood of $12.6 million, about $1.5 million less than original budget. As mentioned earlier, during previous years' CIP discussions, the Board of Education has expressed a desire to revert savings from this project to other renovation projects in the District. Prior to this fiscal year, the Commissiariers have approved transferring a portion of the savings to Phillips and Culbreth Middle Schools as well as Chapel Hill High School renovation projects. The attached Glenwood Elementary School Renovations Capi#a/ Project Ordinance increases the project's appropriation by the amount of the awarded bids. The school district will bring additional phases of the project forward as the work progresses. The attached Scroggs