Agenda - 03-21-2000-9d - Laserfiche WebLink

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2 After notification of the availability of additional funds, a local working group evaluated possible administration options for this program. In consideration of the time necessary to recruit, hire, and train a time-limited County employee, the subsequent supervisory requirements, the need for space, and considering our need for immediate grant implementation, the staff concluded that outsourcing is the preferred administrative alternative. A significant consideration for staff in recommending the use of the consultant is that this is a time limited project with the work to be completed on a relatively tight time frame; that is, by the June 30, 2001 grant ending date. Patricia Gee, the principal of Gee Associates is a former Town of Chapel Hill employee, who, in early 2000, became an independent consultant. Previously, in her role as Resident Services Coordinator with the Town's Housing Department, she was a part of the working group that developed the TA1VF grant application. Therefore, she is aware of goals of the grant program and has been actively involved in one of the primary components of the grant program -Educational Services. As a result, she has established working relationships with many of the grant program partners, and, thus, is able to immediately begin program implementation. For these reasons, staff recommends approval of Gee and Associates, Inc. as the professional services provider for the TANF Housing Program. Attachment 3 is the draft memorandum of agreement with Gee Associates and Attachment 4 is Gee Associates' proposal for services. Specifically, under this Agreement, Patricia Gee, Gee Associates, Inc. President, will function as program administrator and is ultimately responsible under this agreement for the completion of all contracted tasks. Major responsibilities include: • Development and on-going management of major program components and needed systems for communication with and reporting to County staff; tracking performance; outcomes and grant funding expenditures; program documentation; • Staff hire and supervision; • Design and implementation of evaluation protocols and staffing of Evaluation Team; • Formalize contract agreements and manage contracts for agencies funded under grant; • Assure delivery of rental assistance; landlord outreach; and home ownership components of grant in accordance with agency agreements with the County; + Prepazatian of draft program reports as required by the State and County; • Communication and collaboration with agency partners; and • Interface with evaluation team and staff of other state grantees as necessary. There is approximately $141,309 available in TANF black grant funds for project administration/management. The proposed administrative contract services would be for a total cost not to exceed $141,309. The attached Implementation Plan provides more details regarding overall project administration. FINANCIAL IMPACT: This enables the County to expend and receive reimbursement for an additional $312,395. Staff will monitor expenditures and come forward with a budget amendment as. spending requires. RECOMMENDATION(S): The Manager recommends that the Board approve the Professional Services Agreement with Gee Associates, Inc. for an amount not to exceed $141,309 for overall management, supervision and case management services for the Orange County TANF Housing Program; and authorize the Chair to sign the Memorandum of Agreement on behalf of the Board.