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<br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: March 21, 2000 <br />Action Agenda <br />Item No. <br />SUBJECT: Bid Award -- Remanufacturing of Two Ambulances <br />DEPARTMENT: Purchasing & EMS PUBLIC HEARING: (Y/N) <br />BUDGET AMENDMENT: (Y/N) <br />ATTACHMENT(S): <br />Tabulation <br />INFORMATION CONTACT: <br />Nick Waters, ext 3030 <br />Pam Jones, ext 2650 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968501 <br />Durham G88-7331 <br />Mebane 227-2031 <br />PURPOSE: To consider awarding a bid for the remanufacturing of two (2) Type I Cab & Chassis <br />ambulances for Orange County. <br />BACKGROUND: Prior to 1992, it was the practice of Orange County to replace two ambulances each <br />year. In 1992, the county began purchasing modular ambulances with the intention of remounting or <br />refurbishing the units rather than replacing. In 1994, the fleet replacement was complete, and no <br />additional ambulances have been purchased since then. County staff has investigated various ways to <br />maximize the longevity of the fleet, including remounting existing ambulance boxes an new chassis or <br />purchasing complete new ambulance units. However, after exploration of the options, we believe the <br />most prudent way to address fleet maintenance is to remanufacture the trucks at a cost of less than <br />$30,000 each. Considering the reduction in emergency ambulance traffic resulting from the Initial <br />Response Paramedic system, the remanufacturing process will provide vehicles that should be <br />serviceable for the next eight to ten years. <br />EMS and Purchasing Staff developed comprehensive specifications that included, but was not limited to <br />replacing the engine, transmission, differential, air-conditioning and braking system with new <br />components. Bids were solicited pursuant to North Carolina General Statutes. Bids were sent out to two <br />prospective vendors and were advertised in the paper. Westside Specialty Vehicles of Asheville, North <br />Carolina submitted the lowest responsible bid that was responsive at a cost of $28,238.00 per <br />ambulance. A tabulation of the bids is attached. Upon Board approval, there are two ambulances in the <br />fleet that will be remanufactured during this fiscal year. The bidder has indicated a willingness to hold his <br />price for six months in the event additional units are approved for remanufacture in the upcoming CIP. <br />