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10 VOTE: Unanimous. AGENDA ITEM #9: MATTERS HEARD AT AUGUST 23, 1999 PUBLIC HEARING a. Text Amendments Regarding Time Constraints for Development Review and Other Procedural Changes (1) Amendments to Orange County Zoning Ordinance (2) Amendments to the Orange County Subdivision Regulations Presentation by Robert Davis. A copy of the abstract information and proposed text amendments are attachments to these minutes on pages Davis said this item is still in public hearing. This item is back to the Planning Board for a recommendation on some of the revisions of the time limits and the appeal process in the subdivision and zoning ordinances. At the public hearing, there was quite a bit of opposition from certain members of the development community with regard to eliminating any time limits without any time outside parameters for hearing cases. It was recommended earlier to put in some language that would address any concern on this, but there was still some opposition to removing time limit constraints from the ordinance. The staff `s comments have been incorporated into the ordinance. In this proposal the Planning Board hears a case one time and a decision must be made the next time or it would go to the Commissioners with staff's recommendation. There were no constraints placed on the time limits at the staff level. He made reference to a calendar in the agenda packet. They have put both the Concept and the Preliminary on that calendar, and the neighborhood information meeting would only be heard at the Concept level. In each column they have placed the Planning Board date and then the target dates of all of the events that would happen leading up to that Planning Board date. A copy of the referenced calendar is an attachment to these minutes on page Benedict reviewed the calendar. Within this timeframe, there are different actions that have to be done. First of all, the completeness of the application is checked. Secondly, there is a Concept Plan neighborhood information meeting to meet with the public and notices must be sent out. The Development Review Committee (DRC) meeting is something they are making a little more important in the process. The DRC is made up of staff, the Fire Marshall, someone from the Building Department, and could include the Department of Transportation. During discussions with a few of the developer agents and the surveyors, they said that they would like to be plugged into the process so that they can hear the staff comments. The staff s intent is to meet the same day of the DRC meeting with the developer right afterwards, so there would be a scheduled time for every development application that comes in. After these meetings, if there are revisions, there is limited time for the developer to come back with the revisions. The revisions are rechecked and the packet is then mailed to the Planning Board. He said that the important thing is that they get all the comments from the various agencies such as the Army Corps of Engineers or the Department of Natural Resources. He noted a change in the schedule. At this time, there are numerous submittal periods for applications. In this ordinance, they have been put into one submittal period and then it is all tracked to a certain meeting. This will be easier for the staff. Davis said that they are bringing up for the Planning Board's consideration to allow for staff a one meeting deferral on all cases. Benedict said there are no timefi-ames for staff in the way the original proposed ordinance is written now, and that is how it was brought to public hearing. They are suggesting putting a restriction on the staff to get the item to the Planning Board in the first timeframe or within the next meeting. Davis said there are no time limits on the applicant after they file a case. Another change in the ordinance is that they are giving a two -year lag between the Concept and Preliminary Plans; now it is only one year. He said that they are proposing no time changes for the Board of Adjustment. Chair Barrows pointed out page 64 where it talks about stop work orders. Previously it said, "within 15 days," and now it is going to say, "at its next regularly scheduled meeting." She is concerned about saying that the stop work order will be done at no specified time. She stated that the Board of Adjustment does not meet every month. of there is no Board of Adjustment business, the Board does not meet.) Some work could be going on between the