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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 29, 2000 <br />Action Agenda <br />Item No. ~~G <br />SUBJECT; Agreement with RSM McGladrey for Technical Assistance with County <br />Business System Legacy Software Replacement <br />DEPARTMENT: <br />Manager/Finance/IS/Purchasing/Budget/ <br />Personnel <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Proposed Agreement Rod Visser, ext 2300; Ken Chavious, ext <br />2453; Dick Taylor, ext 2276; Pam Jones, <br />ext 2650; Donna Dean, ext 2151; Elaine <br />Holmes, ext 2550 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968501 <br />Durham 688-7331 <br />Mebane 336-Z27-2031 <br />PURPOSE: To consider approving an agreement with RSM McGladrey, Inc. to provide <br />technical assistance in documenting performance requirements for software to replace the <br />County's current business system software. <br />BACKGROUND: Orange County's Information Technology (IT) Plan includes an initiative <br />that, over a period of several years, will involve replacing most of the County's legacy software <br />systems. These are applications through which County departments carry out many programs <br />and support activities. <br />The County's "business system" (which includes applications run by Finance, Budget, <br />Purchasing, and Personnel such as payroll, the general ledger, purchase orders, accounts <br />payable, personnel management and the like) is running on software acquired in the early <br />1980s. While numerous patches to the business system programs have been made over the <br />years and basic functions can be carried out effectively, the system is outdated in that it is <br />inefficient (often requiring manual intervention), inflexible, and lacks capabilities that are widely <br />available in current software packages that take advantage of the tremendous advances in <br />technology over the past 15-20 years. <br />Funds are included in the County's 10 year CIP to conduct a needs assessment, software <br />evaluation and selection, acquisition, and implementation of new business system software for <br />