Orange County NC Website
Browse       Search
ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 29, 2000 <br />Action Agenda <br />Item No. g~q <br />SUBJECT: Boundary and Conservation Easement Survey of Duke Forest Property for <br />County Acquisition <br />DEPARTMENT: Environment and Resource PUBLIC HEARING: (Y/N) <br />Canseiation <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Survey Proposal Dave Stancil, 245-2590 <br />Rich Shaw, 245-2591 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 9684501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To award a proposal for professional services associated with a survey of the <br />Duke Forest property to be purchased by Orange County. <br />BACKGROUND: Orange County is in the process of acquiring a 63-acre tract of land from <br />Duke University for open space and watershed protection. Orange County was awarded a <br />grant from the Clean Water Management Trust Fund (CWMTF) to help purchase the property. <br />A condition of the CWMTF grant agreement is that the CWMTF be provided with a complete <br />and accurate survey made within 90 days prior to closing of the property acquisition. <br />Orange County solicited bids from two local surveyors but received only one response--from <br />Callemyn-Parker and Associates. The scope of work includes a boundary survey, recordable <br />map, and a second survey fora 300-foot buffer from surface waters that will be protected by a <br />conservation easement held by the State of NC. The total estimated cost is $5,617. The <br />CWMTF grant includes $5,000 for surveys of the property. <br />County policy requires Board approval for expenditures with licensed professionals, specifically <br />architects, engineers and surveyors. <br />FINANCIAL IMPACT: The anticipated cost of the survey is $5,617. A portion of that cost will be <br />paid with CWMTF grant funds, with the remaining amount being addressed by the ERCD <br />operating budget. <br />RECOMMENDATION(S): The Manager recommends that the Board award the proposal for the <br />survey of Duke Forest property as cited in the RFP dated January 5, 2000, and authorize the <br />Purchasing Director to execute the appropriate paperwork. <br />