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4 <br />finishing details are selected, mechanical, electrical and plumbing systems are <br />chosen, and site development decisions are finalized. With this information in <br />hand, a second more detailed budget review takes place. Additionally, at this <br />point in the schedule, application will be filed with the Town of Chapel Hill to- <br />begin the process to secure a Special Use Permit. Appropriate Town review <br />comments, provided during various presentations to Tawn boards and <br />commissions, are incorporated into the plans. The Department of Public <br />Instruction's School Planning Division and the State Department of Insurance <br />also review school construction plans and their comments are addressed at this <br />stage of the project. <br />When the school design is developed to a level reflecting the direction received <br />from the numerous review bodies, the project enters into the Construction <br />Document phase. In this phase of work, the building plans and. specifications are <br />completed and a finished set of construction documents is produced, Another <br />budget analysis occurs. The Department of Public Instruction's School Planning <br />Division provides its certification of compliance and the State Department of <br />Insurance attests to the compliance to building codes. The finished plans and <br />specifications incorporate the level of specificity required by contractors to <br />develop construction bid estimates. The plans and specifications become part of <br />the construction contract documents and are used by the contractors to build the <br />facility. <br />Prior to the bid phase, the School Board and Commissioners again review the <br />plans. This second review by the County Commissioners would conform to the <br />new capital planning policy and meet the requirement of design and construction <br />review and approval prior to the bidding phase of activity. After bids are received <br />and analysis is completed, a recommendation is presented to the School Board <br />and County Commissioners. If approved, construction contracts can be signed <br />and the project enters the construction phase. <br />overall, this process reflects an aggressive approach to develop a schedule that <br />results in Elementary School #9 opening at the earliest possible time. The <br />schedule indicates the funds required to complete the various stages of planning <br />activity and to develop the plans to the paint when full project funding is <br />expected. Additionally, the schedule allocates time for review by the School <br />Board and County Commissioners as the process unfolds and the project is <br />developed. <br />