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• f=inal Accounting Phase - provides a reconciliation of actual project expenditures with <br />approved budget. <br />The CHCCS project schedule, as summarized in the table below, indicates that $107,184 will <br />be needed far schematic design of the new school, which would be part of the "conceptJpre- <br />planning phase" of the project. The balance of the $573,000 funding request would be <br />expended in subsequent phases of the project. Accordingly, staff recommends that the Board <br />appropriate $107,184 for the CHCCS Elementary School #9 project now, and entertain a <br />separate request for "planning phase" funds at the appropriate point several months from now. <br />Phase <br />Concept/Pre-Planning Phase <br />Schematic Design <br />Total Cancept/Pre-Planning Phase <br />Planning Phase <br />Design Development <br />Town Approval Process <br />Construction Documents <br />Total Planning Phase <br />Total CHCCS Funding Request <br />CHCCS Funding <br />Request <br />$107,184 <br />$107,184 <br />$142,911 <br />$97,000 <br />$225,367 <br />$465,278 <br />$572,462 <br />In keeping with the recently adapted policy, the Commissioners should appoint a BOCC <br />representative to work directly with the Board of Education as it sites the new school. The <br />Commissioner representative would share information regarding the progress of talks and <br />negotiations of the site with other, members of the Board of Commissioners. <br />FINANCIAL IMPACT: CHCCS has proposed that a portion of the requested planning funds <br />appropriation be covered through estimated savings of $338,000 from the Smith Middle School <br />construction project.. The Budget Director has prepared the attached capital project ordinance <br />that will appropriate $107,184 in Smith Middle School project savings to fund the schematic <br />design for Elementary School #9. <br />RECOMMENDATION(S): The Manager recommends that the Board approve the expenditure <br />of up to $107,184 in concept/pre-planning phase funds for Elementary School #9; adopt the <br />attached CHCCS Elementary School #9 Capital Project Ordinance; and appoint one <br />Commissioner to serve as the BOCC liaison with the Chapel Hill-Carrboro Board of Education <br />for the Elementary School #9 project. <br />