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<br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 4, 2000 <br />Action Agen a <br />Item No. _~ <br />SUBJECT: Cha el Hill-Carrboro Cit Schools Elements School # 9 Plannin Funds <br />DEPARTMENT: County Manager/Budget PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />CHCCS Explanation of Request for <br />Planning Fees <br />Elementary School #9 Project Schedule <br />Elementary School #9 Capital Project <br />Ordinance <br />Smith Middle School Capital Project <br />Ordinance <br />INFORMATION CONTACT: <br />Neil Pedersen, 967-$211 <br />Rod, Visser, ext 2300 <br />Donna Dean, ext 2151 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider approving a request from the Chapel Hill-Carrboro City Schools <br />(CHCCS) to appropriate funds for initial planning and design expenses associated with the <br />construction of a new elementary school. <br />BACKGROUND: Earlier this Fall, CHCCS requested that the County Commissioners approve <br />the appropriation of approximately $573,000 in capital funds associated with the contemplated <br />construction of a new elementary school. The County's adopted school construction standards <br />call for a new elementary school to have a designed student capacity of 600. CHCCS <br />estimates a preliminary project budget of approximately $13.7 million. CHCCS provided an <br />explanation in the attached document of haw the requested planning funds would be used. <br />That explanation reflects that CHCCS plans to construct Elementary School #9 at the donated <br />Meadowmont site. <br />On November 21, 2000, the Board formally approved a "Policy on Planning and Funding School <br />Capital Projects". As defined in that policy, Level 2 capital projects such as the construction of <br />a new school involve the Commissioners' approval of project funding in four phases: <br />• Concept/Pre-Planning Phase --includes preliminary programming and design work that <br />would result in conceptual drawings and preliminary cost estimates. <br />• Planning Phase -includes siting the facility, construction of infrastructure, and <br />preparation of construction documents in preparation for bidding process. <br />• Design and Construction Phase -includes final design, facility construction and <br />purchase of equipment, furnishings, technology, and one-time startup items. <br />