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SUBJECT: <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 10, 2002 <br />et Amendment #7 <br />DEPARTMENT: Budget <br />ATTACHMENT (S): <br />Attachment 1. Budget as Amended <br />Spreadsheet <br />Action Agenda <br />Item No. <br />PUBLIC HEARING: (Y /N) No <br />INFORMATION CONTACT: <br />Donna Dean 245 -2151 <br />TELEPHONE NUMBERS: <br />Hillsborough <br />732 -8181 <br />Chapel Hill <br />968 -4501 <br />Durham <br />688 -7331 <br />Mebane <br />336- 227 -2031 <br />PURPOSE: To approve budget ordinance amendments for fiscal year 2002 -03. <br />BACKGROUND: <br />Department on Aging <br />1. The Department on Aging offers in -home respite services for caregivers of the elderly. Various <br />grants received by the Department offsets a portion of the program's cost. Recently, the Triangle J <br />Council of Governments /Area Agency on Aging awarded the Department $38,380 in Family <br />Caregiver Support funds. This brings the current budget for the program to $68,500. With the <br />additional funds, the department plans to increase the number of respite service hours for clients and <br />provide individualized training to caregivers. Staff estimates that approximately 100 additional clients <br />would receive services through the assistance of this grant. The County is not required provide a <br />match for the receipt of these funds. This budget amendment provides for the receipt of these <br />refunds. (See Attachment 1, column #1) <br />Board of Elections <br />2. The Board of Elections has received grant funds totaling $19,410 from the State of North Carolina <br />Board of Elections related to One Stop Absentee Voting Sites. These grant funds will offset costs of <br />staffing and equipping One -Stop voting sites. There is no county match required for the receipt of <br />these funds. This budget amendment provides for the receipt of these grant funds. (See <br />Attachment 1, column #2). <br />Non - Departmental <br />3. On June 30 of each year, certain designated appropriations are not fully expended. Many of these <br />relate to outstanding purchase orders where goods and services have been ordered but not yet <br />received and /or paid. In accordance with the annual budget ordinance, funds for these outstanding <br />purchase orders are automatically re- appropriated in the new fiscal year's budget. On the other <br />hand, there are some instances where approved funding for certain initiatives is not fully expended at <br />the end of the fiscal year. Funds for these planned, but unencumbered expenditures, must be re- <br />appropriated from the County's fund balance. In order to carry these funds forward and authorize <br />their expenditure in fiscal year 2002 -03, it is necessary for the Board to approve the attached <br />amendment (See Attachment 1, column #3). <br />4. Orange County receives "pass -thru" funds from the North Carolina Department of Juvenile Justice <br />and Delinquency Prevention (NCDJJDP) to assist community -based programs in providing services <br />