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3 <br /> system. Lack of appropriate space for these functions continues to present daily <br /> challenges. These areas would ideally be designed in a manner to allow the space <br /> to be opened up to create a larger space, which could also be used for larger <br /> meetings ( e.g. BOCC or other community related meetings) <br /> Sheriff's Department Operations <br /> The future use of the existing Sheriffs office remains a pending decision. One potential use, as <br /> suggested in materials for the June 11, 2002 budget work session, is to expand the facility and <br /> leave the Sheriff's operations at that location. This suggestion was predicated on: <br /> o The Board's stated desire to leave the building intact; and <br /> o The stated desire to limit development on the site to only what can be <br /> accommodated by surface parking. <br /> A minimum of 10,000 square feet was programmed for the Sheriffs office in the 27,000 square <br /> foot Phase I addition of the courthouse. Although the expanded Justice Facilities Master Plan <br /> calls for three phases of development, 27,000 square feet each, the parking limitation will <br /> effectively reduce the allowable expansion to two phases under the existing Town of Hillsborough <br /> regulations governing parking. (This does not take into consideration any future agreements that <br /> might be struck between the Town and County regarding alternative off-site parking locations to <br /> accommodate Justice Facilities and GSC area parking needs.) The opportunity to expand the <br /> Sheriffs office was seen as a way to maximize the use of the available space for long-term court- <br /> related growth. Should the Board see merit to this suggestion, options could be developed along <br /> the lines of: <br /> o Impacts, including cost, of expanding the existing Sheriffs office to accommodate <br /> entire department; <br /> o Exploring options, including cost that would allow accommodation of the Sheriffs <br /> office space needs through a combination of the existing building (not expanded) <br /> and additional space in the expanded courthouse. <br /> Confirming Expectations <br /> While it is not critical that programming decisions be made during the November 11, 2002 work <br /> session, it will be important to ensure that clear expectations of the facility are articulated prior to <br /> retaining an architectural firm to design the facility. The most recent discussion about programs <br /> to be included in the building occurred quite some time ago, so it may be prudent to re-convene <br /> the court officials to confirm the programs that they understand are to be included in the Phase I <br /> construction. The suggested participants include: <br /> o Resident Superior Court Judge <br /> o Chief District Court Judge <br /> • Other District Court Judges as their schedule allows <br /> • Representatives of other programs supervised/administrated by the Chief District <br /> Court Judge as he may designate <br /> o District Attorney <br /> o Sheriff <br /> o Representative of the 15B Bar Association <br /> o County Commissioners (2) <br /> o County Manager and other County staff as he may designate <br /> Resulting feedback would be provided to the Board in advance of beginning the architect selection <br /> process. <br /> Government Services Center Expansion (GSC)/Planning and Ag Building Issues <br />