Agenda - 12-10-2002-1 - Laserfiche WebLink

Browse Search

2 critical space needs for these three areas is necessary. This being the case, no expansion for GSC would be contemplated in the early phases of the space study. Justice Facility Expansion The planning process for justice facilities expansion was scheduled to begin around July 1, 2002. However, as the Board will recall, the planning process was delayed by six-months due to budgetary constraints for FY 2002-2003. As presented in material during the Board's budget work session on June 11, 2002, the revised timeline would be as follows: • The appointments to the three planning groups established by the planning process adopted by the Board on September 4,2001 would be made in January 2003. • The architect selection process would be completed and recommendation of the group presented for Board consideration no later than June 30, 2003, thereby requiring no design funds during the 2002- 2003 fiscal year. • Commencement of construction of the facilities is anticipated in FY 2005-2006, with completion approximately 15-18 months thereafter (FY 2008-2009). In order to ensure clear understanding of the various planning groups associated with this project, the Board may wish to provide further direction and comments in the following areas: • Size of the addition: The master plan revised the phases of justice facility expansion from four to three; and increased each phase from 24,000 S.F. to 27,000 S.F. This would allow a total expansion on the site of 81,000 S.F.. However as noted below, surface parking on the downtown campus will accommodate only two phases of the expansion for a total of approximately 54,000 SF. Please note that additional detention space is not contemplated as part of the justice facility expansion. Phase I, which includes one approximately 27,000 square foot addition, is planned for construction at this time. • Parking Phase I includes underground parking of approximately 8,000 square feet., which will be used as secure parking for court officials and a way to safely bring inmates into the building. All other parking associated with this addition will be surface parking. • Programming It is important to note that the programming phase of this project offers complete flexibility in such things as how the building will be configured, where individual functions are situated within the building, how space will be accessed, exterior areas for drop off of clients, deliveries etc. Functional preferences are normally discussed at the first meeting with an architectural firm after a contract has been approved and they are ready to commence work. However, it is important to understand and agree to the specific functions that would be included in a building. The Master Plan presented in March 2000 provided: o Expanded support space for the Clerk of Court, thereby allowing consolidation of all Clerk's office operations back to the Courthouse; and o Security vestibule, whereby a single point of entry could be established. o Space in which to relocate the Sheriff's Department. o The balance of the space was to be allocated by the County to other functions currently located in the Courthouse, which, as space allows could include the following: • Additional office space for the District Attorney; • Courtroom/meeting/mediation space Note: Smaller courtrooms/hearing rooms that could be used for a variety of uses such as mediation were suggested. Mediation is now a core function of the court