Agenda - 11-19-2002-9e - Laserfiche WebLink

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2 The process for distribution of development project review material in each local government is not included in the agreement because it is an internal process. The agreement does include the five working day timeframe for return of comments. This timeframe is important because it allows time for review and comment while still permitting both parties to adhere to adopted agenda review and distribution schedules. The process proposed in Orange County by staff includes forwarding the material to the BOCC as soon as possible through hard copy ore-mail without staff comment. Staff and BOCC comment independently and the comments are collected, incorporated and distributed by Staff to Town of Hillsborough. An important new provision of the revised Agreement permits a letter to be sent to either jurisdiction asking for more time or a Joint Meeting. The BOCC may also ask for a staff report on an item prior to submittal. Either jurisdiction may request a joint meeting of the elected boards to discuss a development proposal subject to courtesy review. The request shall be made in writing by the reviewing jurisdiction when comments are submitted or in writing by the approving jurisdiction upon receipt of comments. When either party requests a joint meeting, the approving jurisdiction agrees to delay its approval process for the project in question in order to accommodate the joint meeting. If such a meeting is scheduled, the developer will provide five (5) additional copies of the development proposal application. At this time, the Town of Hillsborough has not voted on this agreement. Staff has been working with Margaret Hauth, Hillsborough Planning Director, to address the issues of turn-around time and the type of projects to be reviewed and believes this agreement is in line with jointly discussed issues from this spring. Concerns dealing with additional time for comments to be rendered have been addressed in this revised Agreement. In addition, both staffs have worked on an informal process to review the determination of water and sewer availability by Hillsborough and the timing of how it melds into the County subdivision process. A copy is attached for your edification. This may become a more formal process when Hillsborough develops the Strategic Plan For Growth. FINANCIAL IMPACT: There is possible personnel resource impact as an existing planner would add to their responsibilities and be assigned to react to proposals in relatively short time frames and attend meetings to understand the proposal and offer comment. RECOMMENDATION(S): The Administration recommends that the Board approve the revised agreement.