Agenda - 11-19-2002-8k - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 2002 Action Agenda Item No. --~~ -~1-- SUBJECT• Bid Award Meadowmont Recycling Area DEPARTMENT: Purchasing/Solid Waste PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, 245-2652 Bid Tabulation Gayle Wilson, 968-2885 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider awarding a bid for construction of the recycling site at Meadowmont. BACKGROUND: During the development of the Meadowmont project, Solid Waste Management staff worked with the Town of Chapel Hill to ensure that adequate recycling facilities were available for the residents of the area. In November of 1999, the Solid Waste Department offered its opinion on the site specifications with both the Town of Chapel Hill and East-West Partners, the developer of Meadowmont, on the proposed recycling site. In January 2000, the Solid Waste Department agreed to the proposals between the Town of Chapel Hill and East-West Partners on the easement rights and deed to the property, and the Solid Waste Management Plan was approved in February 2000. In the winter of 2001, construction of the Harris Teeter grocery store started and, as part of that project, the developer installed the curb and gutter and the surrounding screening fence for the recycling site. The rock for the base of the site was installed in March 2002, and a chain link fence was installed to keep traffic off of the site until construction could be started on the pad. On March 11, 2002, the Chapel Hill Planning Department was notified that the East-West Partners had fulfilled all of its obligatory improvements related to the recycling site. The recycling area will be located behind the Harris Teeter grocery store at the corner of East Barbee Chapel Road and Meadowmont Lane in Chapel Hill. The project will consist of the removal of the chain link fence, installation of 4,800 square feet of concrete, and the installation of 31 bollards. Staff will coordinate with the developer to ensure that the fencing that is removed is used elsewhere at Meadowmont, reused by the County's Solid Waste Management Department, or appropriately recycled as scrap metal if it is not in reusable condition. Bid specifications were developed by the staff that met the County's needs. Bids were solicited from six vendors and advertised on the Purchasing Department's website on Orange County Bid Number 1292. One vendor attended apre-bid conference held for this project. Four companies responded with bids. Pursuant to the attached bid tabulation, C.J. Maclsaac Construction of Eden, North Carolina submitted the lowest responsible bid that was responsive at a cost of $24,900.00.