Agenda - 11-11-2002-3a - Laserfiche WebLink

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z the spirit of public input and communication, letters have been sent to property owners near the field, apprising them o1 the oppprtuniry to view [he presentation of the site design. Once the site plan is approved by the Planning Department, bids would be solicited for projac[wns[ructlon. BXe Plena roved Plannin Late-November 2o02 Blds solicited and awarded Late~November-December 2002 Constmc[ion - January-Ma¢h 2003 (weather emtinin Fialtl r March-October 2003 O en for ose hest-case October 2003 ~zt earliest Staff recommends that the field be planted with Bermuda grass surface, installed in a fashion similar to this summers held remedation at Egand-Cheeks Park. This surface would require the full summer/fall 2003 growing season (June-October) to become ready for play in October 2003. at the earliest. It is possible that the held might not be ready for use until 2004. If an altema[Ne sod surface is purchased end inslalletl instead it could expedite the opening of [he field to the summer of 2003 (but this would increase the total cost of Me protect as shown below). It should be noted Chap rf cons[mction la delayed beyond winter 2002-03 or if it extends into spring 2003, a eermutla-seeded field would not be ready for use until spring/summer 2004. Af fbe October 15 special presentation, staff was asked to explore several issues. The attached memorandum addresses these questions and issues, end includes a vicinity map, a revised sde design. and minutes fmm a meeting of (he Orange Courrty Soccer Alliance (OCSA). In summary, the memo proposes: Y That entry egos and interior signage be developed That a "carryaNCerry-out"approach be hied for fresh and recycling at the site i That °POrte-Pot's"be used at the slte as opposed (o instellatlon o1 rustle Collets L That discussions continue 6efween the County and OCSA on the nature and role o! their partlcipetion in constmdmn and mainenance of the fie/d, to 6e resolved by the time o(bid award and construction Y That the no lighting"provision be enforced via a site plan condRRion ofappmval r That the Planning Department is developing an estimate of vehicle fdps per day fo the sne, and that DOT 6e asked fo install °Children P/eying"signs along Rocky Ridge Roatl, and Atltlitional screening be installed as proposed along the northern boundary o/the sde On a related note /mm the October 15w meeting, conversation is continuing with OCSA on what rok the organizafion should or would play in [he field constuction or operetun and maintenance. Sleff proposes that conversations continue on these points, with a defindive statement fo be developed by the time consWCYion bids ere considered in December FINANCIAL IMPACT: Once [he Board approves the site design, and the site plan is approved by the Planning Department, constmcion drawings would be prepared and the project would be ready for bid The total cost of construction for the field is estimatatl at $]5- 100,000. Purchasing and installing a sad surtaca would cost an estimatatl additional $20-