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ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: October 15, 2002 <br /> Action Agenda <br /> Item NO. $4 <br /> SUBJECT: Coconut Award —Piggy Back of Bid for2100 Roll Can C t ' <br /> DEPARTMENT: Purchasing & Central PUBLIC HEARING: (YM) No <br /> Services/Solid Waste <br /> Management <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> None Pam Jones, 919-245-2652 <br /> Gavle Wilson 910-968-2885 <br /> TELEPHONE NUMBERS: <br /> Hillsborough 732.8181 <br /> Chapel Hill 9MA501 <br /> Durham 688-7331 <br /> Mebane 336-227-2031 <br /> PURPOSE: To consider awarding a contract for the purchase 2,100 mill can conioners from <br /> Toter Incorporated of Statesville, North Camlina. <br /> BACKGROUND: As part of the FY 2002-03 budget deliberations, the Orange County <br /> Commissioners approved assumption by Solid Waste Management staff of the collodion of <br /> recyclable materials from mufti-family housing sites throughout the County. For many years, <br /> this service had been performed by an Outside contractor Staff prepared an analysis of the <br /> financial implications of assuming the provision of this service in-house rather then continuing to <br /> contract, and determined that approximately $100,000 annually could be saved by Orange <br /> County baking over this service. The Solid Waste Advisory Board recommended this change to <br /> the BOCC, which approved program implementation tuning for staffing, equipment, and <br /> operations in the Solid Wadell-andfill Eraerpdse Fund budget for FY 2002-03. The BOCC <br /> approved the purchase of two new recycling trucks for this program at the September 17, 2002 <br /> meeting. Staff also need to purchase and deploy 2,100 roll can containers, which will be <br /> positioned at multi-family housing sites when the County begins provision of this service on <br /> January 1, 2003.. <br /> Under certain circumstances, North Carolina General Statute 143-129 allows local governments <br /> to make purchases without a separate bidding procedure. This type of acquisition can be made <br /> from any contractor that has, within the past 12 months, contracted N fumish the item to: (1)the <br /> federal government or any federal agency; (2) the date of North Carolina or any agency or <br /> political subdivision of the state; or (3) any other date or agency or poltical subdivision of that <br /> state, if the contractor is willing to extend the same or more favorable price and other farms W <br /> the local government. This process Is called "piggy-backing" a bid, and has been used by <br /> Orange County on a number of occasions to achieve substantial savings on major equipment <br />