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2 <br /> Once the site design has been approved by the Board, the next step would be to submit the <br /> site plan for approval by the Planning Department. As a part of this special presentation, in <br /> the spirit of public input and communication, letters have been sent to property owners near <br /> the field, apprising them of the opportunity to view the presentation of the site design. <br /> Once the site plan is approved by the Planning Department, bids would be solicited for <br /> project construction. <br /> Next Steps Best-Case Scenario <br /> Site Plan approved (Planning) November 2002 <br /> Bids solicited and awarded November-December 2002 <br /> Construction January-March 2003 (weather <br /> ermittin <br /> Field growing March-October 2003 <br /> Open for use best-case October 2003 at earliest <br /> Staff recommends that the field be planted with Bermuda grass surface, installed in a fashion <br /> similar to this summer's field remediation at Efland-Cheeks Park. This surface would require <br /> the full summer/fall 2003 growing season (June-October) to become ready for play in <br /> October 2003, at the earliest. If an alternative sod surface is purchased and installed instead, <br /> it could expedite the opening of the field to the summer of 2003 (but would increase the total <br /> cost of the project as shown below). It should be noted that, if construction is delayed beyond <br /> winter 2002-03, a Bermuda-seeded field would likely not be ready for use until <br /> spring/summer 2004. <br /> Staff sent letters to neighbors in the vicinity of the soccer field inviting them to attend this <br /> presentation and to present any feedback about the proposed design to the BOCC at this <br /> time. <br /> FINANCIAL IMPACT: After the Board approves the site design and the site plan is <br /> approved by the Planning Department, construction drawings would be prepared and the <br /> project would be ready for bid. The total cost of construction for the field is estimated at <br /> $60,000 (approximately $80,000 4100,000 if a sod surface is installed instead of Bermuda <br /> seeding), to be funded from a combination of Park Facilities funds in the Capital Investment <br /> Plan, the.Soccer Superfund, and contributions from the Orange County Soccer Alliance <br /> (OCSA). The actual amounts from each funding source would be addressed at the next <br /> step, when the construction bid award is considered by the Board. If OCSA is interested in a <br /> sod surface for the playing field, OCSA might be asked to cover the additional cost. <br /> Discussions have been held with the soccer organizations represented by OCSA (Rainbow <br /> Soccer, Sunbow Soccer, Triangle Futbol, Chapel Hill United, Liga Hispana, and Durham- <br /> Chapel Hill Strikers) regarding their financial participation in the field construction and <br /> maintenance. Maintenance of the site would be handled by the County Recreation and <br /> Parks department, with OCSA providing some degree of annual maintenance cost share <br /> after the field is up and running. <br /> RECOMMENDATION(S): The Manager recommends that the Board: <br /> 1) -receive the special presentation <br /> 2) review and approve the site design <br />