Agenda - 10-01-2002 - 8m - Laserfiche WebLink

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2 Hillsborough, they have indicated a willingness to lease'the building to the County during the renovation period. Under the suggested terms, the County would lease the building for the period of November 1, 2002 through May 31, 2003 for$3,600 per month. The Dental Clinic will need approximately 30 days at the beginning and end of the renovation period to switch service locations. The County would pay the cost of utilities and cleaning/maintenance of the space during the lease period. In addition to combining the Hillsborough and Carrboro service locations, the Health Department staff considered other options for providing space during the renovation period, including renting a modular building or a van equipped for mobile dental services. The expense of the modular unit, as well as the amount of space available, makes rental of the St. Mary's Road building more advantageous to the County. The mobile services van is owned by a religious organization that would also continue utilization, thereby creating significant logistical and scheduling problems with the Hillsborough dental program. With these considerations in mind, the rental of the building provides the best solution. FINANCIAL IMPACT: The seven month lease amount is $25,200. During the fiscal year 2002- 03 budget planning process last spring, staff anticipated that the County would incur some additional operating costs for relocating offices during this renovation. The total funding is included in the BOCC's approved General Fund budget for the fiscal year. Upon approval of the leases associated with relocation of staff, the Budget Director will bring a budget amendment forward for BOCC approval that transfers the approved funds to the appropriate expenditure accounts. In summary, the funds are now included in various accounts in the General Administration and Human Services functions of the budget. RECOMMENDATION(S): The Manager recommends that the Board approve a lease for a building on St. Marys Road to be used as the Hillsborough Dental Clinic site from November 1, 2002 through May 31, 2003 at a monthly cost of$3,600; and authorize the Purchasing Director to execute the necessary paperwork.