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C <br /> 1 1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 17, 2002 <br /> Action Age da <br /> Item No. n - <br /> SUBJECT: Bid Award: Two (2) Multi-Family Recycling Trucks for Recycling Operations <br /> DEPARTMENT: Purchasing Department PUBLIC HEARING: (YIN) No <br /> and Solid Waste Management <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Pam Jones, 245-2652 <br /> Bid Tabulation Gayle Wilson, 968-2885 <br /> TELEPHONE NUMBERS: <br /> Hillsborough 732-8181 <br /> Chapel Hill 968-4501, <br /> Durham 688-7331 <br /> Mebane 336-227-2031 <br /> PURPOSE: To consider awarding a bid to Lodal-South of Rockingham, North Carolina for two <br /> (2)trucks to be used in the multi-family recycling program. <br /> BACKGROUND: Presently, Orange County contracts with Waste Industries for recycling to <br /> perform multi-family recycling throughout the County. Staff prepared an analysis of the <br /> financial implications of assuming the provision of this service in-house rather than continuing <br /> to contract. The analysis determined that approximately$100,000 annually could be saved by <br /> Orange County taking over this service. The analysis was presented to the Solid Waste <br /> Advisory Board, which pave its backing to the County's assumption of this service and made <br /> such a recommendation to the BOCC. The BOCC subsequently approved this service change, <br /> which included acquiring two new recycling trucks and about 2,000 roll cart containers as well <br /> as the addition of 4 new positions. The County is scheduled to begin provision of this service <br /> on January 1, 2003. <br /> The 2003 International 7400 cab and chassis will be outfitted with a six compartment recycling <br /> body that will allow curbside recycling of clear glass, newspaper, plastic, aluminum/steel cans, <br /> green glass and brown glass. This vehicle is currently scheduled for replacement in six years. <br /> Fifteen vendors were solicited for Orange County Bid Number 242. A pre-bid conference held <br /> for this vehicle was attended by five vendors, of which four responded with bids. Pursuant to <br /> the attached bid tabulation, Lodal-South of Rockingham, North Carolina submitted the lowest <br /> responsible bid that was responsive at a delivered cost of$107,333 each for G-S Products <br /> 5042S bodies mounted on 2003 International 7400 cabs and chassis. <br /> FINANCIAL IMPACT: Staff recommends that, instead of outright purchase, the equipment be <br /> acquired through installment purchase. This equipment can be added to the financing <br /> arrangement with Central Carolina Bank (CCB)that the Board approved several months ago <br />