Agenda - 09-17-2002 - 8e - Laserfiche WebLink

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2 unable to allocate sufficient funds for a capital project of this time. The State is attempting to standardize the transportation facilities statewide to metal buildings with a masonry fapatle, which significantly exceeds the cost of a modular building. However,while visiting the Orange County fadlity recently the North Carolina Department of Transportation (NCDOT) staff saw the pressing need for an Interim solution m OPT's crowded space and therefore granted funding as indicated below for a rented modular building. The NCDOT staff toured the OPT once at the Whiffed Human Services Center and the Public Works property and have given approval m amend the OPT administrative budget of$156,340 by an additional $11,13010 cover the monthly lease and utilities for FY 2002-2003. NCDOT has also given approval for a portion of capital facility renovation funs (previously granted in the total amount of$11,601)to be used for the one-time set-up costs of$32,161 associated with the proposed leased modular unit. These costs include site prepara0on, sidewalks, delivery and setup of unit, utility/communication connections and ADA deck and ramp access. (Lease was chosen over renovation of existing County modular unit due to age of structure, general conitions, ADA requirements,and building code standards) The proposed modular unit would be leased by the OPT Pmgam for a minimum of three years while capital funds are sought term NCDOT or a new permanent facility to be located somewhere on the Public Works property,site. The terms of the lease are $515 per month for three years, beginning October 1, 2002,with an opportunity for an extension if needed. The lease with Acton Mobile Industries, Inc. was chosen as the result of a campetilive bid process. The proposed leased modular unit would be located between the County Motor Pool and the Public Works Administrative Office for easy access to repair/maintenance of OPT vehicles and M the refueling station. FINANCIAL IMPACT: The FY 2002-2DO3 lease and utilities will total$11,130 with Orange Countyproviding a 10% local match ($1,113) This will continue for FY 2003-2004 and FY 2004-2005 with a continued 10% local match ($3,216). The one-time set-up expenses of $32,161 requires county 10% match. The total match requirement for the relocation of OPT will be$4,329 as shown in the following table. Item State Funding Local Fundin Total Leaseantl Utilities $10,011 $1,113 $11,130 One-Time Sel-up GOSis $28,945 $3,216 $32,161 Teials 1 $38,962 $4329 $43,291 RECOMMENDATION(S): The Manager recommends that the Board authorize the rental of 2,520 square foot modular unit from Acton Mobile Industries. Inc. in which to relocate the OPT Program from be Whittled Human Services Center; and authorize the Purchasing Director execute the appropriate paperwork; and authorize the Chair to sign the OPT/NCDOT administrative budget amendment and the revised OPT/NCDOT capital grant with Orange County providing the necessary$4,329 local match.