Agenda - 09-17-2002 - 5a - Laserfiche WebLink

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12 2.2 The Vice-Chairman shall conduct the duties of the Chairman in the event of the Chairman's absence. 2.3 The administrative.coordination for the RTAC shall be performed by the Kerr-Tar COG Transportation Planner, as staff for the Kerr-Tar RPO. The Kerr-Tar RPO Transportation Planner shall: • Keep minutes of the RTAC meetings in proper form for the approval of the RTAC at its next regular meeting. • Mail notices of regular meetings of the RTAC,with a copy of the agenda, in accordance with Article V of these rules. • Give notice of special meetings Called in accordance with North Carolina Open Meeting Law. •r Maintain all files,records, and Correspondence of the RTAC. ._ 2.4 Should neither the Chairman nor Vice-Chairman be able to preside at a meeting, the RTAC shall appoint a Chairman Pro-Temp for that meeting or until such time the Chairman or Vice-Chairman can resume their responsibilities. ARTICLE V-WEMGS Section 1-Regular Meetings: The RTAC shall meet when it is deemed necessary, appropriate, and advisable. The RTAC shall meet on an as needed (on-call) basis as determined by the Chairman of the RTAC and at a time to be determined by the Chairman of the RTAC. Meeting notice and agenda are to be mailed no later than seven (7)days prior to a determined RTAC meeting date. Section 2-Special Meetings: Special meetings may be called by the Chairman, or at the request of three(3)eligible voting members of the RTAC petitioning the Chairman. Notice of special meetings shall be given in accordance with Open Meeting Laws of the North Carolina General Statues. Section 3-Workshops: The RTAC may choose to hold workshops from time to time. Notification of all workshops shall be mailed to RTAC members in the same manner as regular meetings of the RTAC. Section 4-Attendance: RTAC member are expected to attend each regular meeting and each special meeting of the RTAC. If a RTAC member is unable to attend a meeting, notice should be given by the member to be absent,to the Kerr-Tar RPO Transportation Planner. RTAC members are allowed to designate an alternate to attend meetings in their absence, providing such alternate member meets the same membership requirements as the absent member. Should a member fail to attend, or make arrangements for an alternate to attend, five(5)or more meetings in any one(1)fiscal year period(July to June),the RTAC Chairman shall contact said member to discuss consideration of a replacement member for that unit of government or organization. Section 5-Agenda: The agenda is a list of considerations for discussion at a meeting. Any member of the RTAC can place items on the agenda prior to its distribution, by notifying the RTAC Chairman and/or the Kerr-Tar RPO Transportation Planner. Additional items may be placed on the regular agenda at the beginning of the RTAC meeting on the date of the meeting, if approved by a majority vote of the present and eligible voting members.