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5 , <br /> Adoption of budget and award of bid Town Council <br /> Other decisions will,be made by Town staff, working with the Project Planning <br /> Committee. <br /> Opportunities for Review: Points of review and opportunities for advice by the full Board <br /> of Commissioners will occur during the Special Use Permit(SUP)process. First the <br /> Board will receive notice of the process and schedule for the SUP as soon as it is <br /> established. When the staff review is completed,the application goes to the Town's <br /> advisory boards,and the Board of County Commissioners will also be included. The <br /> Board would receive at least 60 days notice of this opportunity,so there would be time to <br /> schedule the Board review in time to have its recommendations ready for the SUP public <br /> hearing. After the public hearing at which all the Board's recommendations, advisory <br /> board recommendations and citizen input will be heard,the Board will once again be <br /> offered an opportunity for recommendation to the Town Council before the Council acts <br /> on the SUP application. The Council normally acts 3 weeks after a public hearing, which <br /> we would hope would include time for a Board meeting. If another week would <br /> accommodate the meeting schedule of the Board, the Council could delay its decision on <br /> the SUP until its next meeting. <br /> Value Engineering: We are aware of the Board's interest in value engineering, and that is <br /> shared by the Town Council. Our proposed process includes the use of value engineering <br /> during the process that moves from the conceptual plan stage to construction drawings, <br /> review and analysis of the bids and construction. The contract engineer would also be <br /> available for advice should that be appropriate when considering potential change orders. <br /> We understand that the County's Open Space Design Specialist may also be able to act in <br /> these areas. <br /> Proiect Planning Committee Members: You have suggested that the Project Planning <br /> Committee include those of us who have worked together to develop this process. We <br /> believe that is a good idea, and will submit the three Council Member names to the full <br /> Town Council. <br /> Timing: At your request,we have removed the specifics of all but one time period. We <br /> do this with the understanding that the Board of Orange County Commissioners will <br /> consider the Conceptual Plan for the Southern Community Park in September. We also <br /> understand that it is your intent to have in November a mutually acceptable conceptual <br /> plan and an executed interlocal agreement that specifies the schedule of bond fund <br /> availability. <br /> We did feel the need to leave in one specific time period: the eight days during "Budget <br /> and Bid Award" for setting a discussion between the Board and the Council about the <br /> budget. We do so, because we believe that it is important to be able to award a contract <br /> within 60 days of the bid opening. Requesting bids good for 60 days is fairly standard <br /> and allows time for review and analysis of the bids, checking of references and some <br /> negotiation. We believe that requesting 90 days would increase the bidders'risk and, <br />