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s <br /> r r <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 3, 2002 <br /> Action Agendas <br /> Item No. —t -_ <br /> SUBJECT: Topographic Survey of Chapel Hill Township Park and Educational Campus <br /> DEPARTMENT: Environment and Resource PUBLIC HEARING: (YIN) It] <br /> Conservation <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Survey Proposal Dave Stencil,_245-2590 <br /> Rich Shaw, 245-2591 <br /> Pam Jones, 245-2652 <br /> TELEPHONE NUMBERS: <br /> Hillsborough 732-8181 <br /> Chapel Hill 968-4501 <br /> Durham 688-7331 <br /> Mebane 336-227-2031 <br /> PURPOSE: To award a contract for professional services associated with a topographic survey <br /> of the property planned for the Chapel Hill Township Park and Educational Campus. <br /> BACKGROUND: Orange County purchased 193 acres in June 2001 for a large, multi-use park <br /> and multiple schools sites. On June 27, 2002, the BOCC appointed a Chapel Hill Township <br /> Park and Educational Campus (CHATPEC) Master Plan Work Group. The Work Group is <br /> expected to begin work on September 30 and to develop a concept plan by June 30, 2003. <br /> In order to design and layout the park/school infrastructure and facilities, the County needs the <br /> property surveyed to provide the topographic mapping (one-foot contours) and location data <br /> (structures, streams, specimen trees) necessary for site design. <br /> Orange County solicited proposals from five local surveyors and received five responses. <br /> Selection criteria included, but were not limited to, the quality of the proposal, technical <br /> capabilities, and previous experience in performing survey work for the County. The selection <br /> committee chose Mary E. Ayers, PLS to perform the needed services for an estimated cost of <br /> $37,100. County policy requires Board approval for expenditures with licensed professionals, <br /> specifically architects, engineers and surveyors. <br /> FINANCIAL IMPACT: The projected cost of the survey is $37,100. Funding exists in the <br /> current budget, via appropriation from November 2001 bonds, for this project. <br /> RECOMMENDATION(S): The Manager recommends that the Board authorize ERCD to work <br /> with the Purchasing Director in executing a contract with Mary E. Ayers, PLS for a topographic <br /> survey of the Chapel Hill Township Park and Educational Campus property. <br />