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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 3, 2002 <br /> Action Agen a <br /> Item No. <br /> SUBJECT: Contract Renewal with People's Channel for BOCC Meetings <br /> DEPARTMENT: Purchasing and Central PUBLIC HEARING: (YIN) No <br /> Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Pam Jones (919) 245-2652 <br /> Agreement TELEPHONE NUMBERS: <br /> Hillsborough 732-8181 <br /> Chapel Hill 968-4501 <br /> Durham 688-7331 <br /> Mebane 336-227-2031 <br /> PURPOSE: To consider renewing a contract with the People's Channel to telecast Board of <br /> County Commissioners' meetings for Fiscal Year 2002-2003. <br /> BACKGROUND: The People's Channel has provided videotaping services for Board of County <br /> Commissioners' meetings since November 1999. This contract will extend those services <br /> through June 30, 2003 at a cost of$950 per meeting. This represents a $50 per meeting cost <br /> increase. <br /> The effort requires set-up and take down of all equipment at each meeting site and a minimum <br /> of three technicians to operate cameras and the production equipment. Re-negotiation of Time <br /> Warner franchise agreement with Orange County may include accommodations for a more <br /> permanent set up for cable-casting; however, it is anticipated that the service would continue to <br /> be provided by the People's Channel. <br /> Meetings are cable-cast generally the day after they are held and at least twice more during the <br /> week. The People's Channel anticipates this same type of schedule for the upcoming year. <br /> FINANCIAL IMPACT: The contract is paid based on actual number of meetings televised. <br /> Historically, those include the regular commissioner meetings (estimated at 20-23 per year)and <br /> possibly a meeting during which the Manager presents the recommended budget. It is <br /> anticipated that the.contract would not exceed $22,800 and funds are included in the General <br /> Fund budget. <br /> RECOMMENDATION(S): The Manager recommends that the Board approve the renewal of a <br /> contract with the People's Channel for videotaping Board of County Commissioners' meetings <br /> for Fiscal Year 2002-2003 at a cost of$950 per meeting: and authorize the Chair to sign on <br /> behalf of the Board. <br />