Agenda - 10-01-2003-8f - Laserfiche WebLink

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It is critical to the operation of the office to have employees available to move into Indexing/ Verification as needed because there are time constraints for work processing to which the office must adhere. For example, the Register of Deeds is required to index and cross-index every instrument after it is filed. Each instrument must be indexed on either the permanent or temporary index within 24 hours of registration. An instrument may remain on the temporary index for a maximum of 30 days, but by the end of 30 days from the filing date, it must be indexed and cross-indexed on the permanent index. In terms of the leadworker role, it takes a new hire approximately six months to one year before he or she is able to work without close supervision. This position serves as leadworker to new employees by responding to questions and providing guidance and direction. When a Section Supervisor is out on leave, this position is assigned to that particular section and functions as Acting Section Supervisor. While most of the employees are assigned to work primarily in one section, the Register of Deeds has concluded that it is extremely beneficial to the overall goals and objectives of the Register of Deeds Office when an employee possesses the knowledge, skills and certifications that allow him or her to work in several functional areas. Based on Personnel's classification study of the duties and responsibilities of the position, Personnel recommends that this Deputy Register of Deeds II position at Salary Grade 11 be classified to Deputy Register of Deeds Leadworker at Salary Grade 12 to recognize the leadworker responsibilities including the knowledge, experience and training that is required to work in several functional areas. FINANCIAL IMPACT: Funds to implement the classification and salary grade change from Deputy Register of Deeds II at Salary Grade 11 to Deputy Register of Deeds Leadworker at Salary Grade 12 are available within the approved budget for 2003-04. The annual increase in cost is about $1,069 for the remainder of the fiscal year and about $1,464 on an annual basis. RECOMMENDATION(S): The Manager recommends that the Board approve amending the Classification and Pay Plan by adding the new class of Deputy Register of Deeds Leadworker at Salary Grade 12.