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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: October 1, 2003 <br />Action Agenda <br />Item No. <br />SUBJECT• Classification Plan Amendment -Deputy Register of Deeds Leadworker <br />DEPARTMENT: Register of Deeds and PUBLIC HEARING: (YIN) No <br />Personnel <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Class Specification Joyce Pearson, Register of Deeds, <br />Extension 2676 <br />Elaine Holmes, Personnel Director, <br />Extension 2550 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To amend the Orange County Classification and Pay Plan by adding the new class <br />of Deputy Register of Deeds Leadworker at Salary Grade 12 to recognize duties assumed by an <br />existing position. The salary range for Grade 12 is $28,367 - $45,349. <br />BACKGROUND: The Register of Deeds requested that Personnel complete a classification <br />review of an existing Deputy Register of Deeds II position that has assumed additional duties <br />and responsibilities. <br />As background, the Register of Deeds Office consists of five major functional areas: 1) General <br />Operations, 2) Indexing/Verification, 3) Vital Records, 4) Finance/Personnel and 5) Imaging/ <br />Scanning/Optical. To address the work needs the Register of Deeds has used the Deputy <br />Register of Deeds II position under review to move among the major functional areas as <br />workload requires and employees are on leave. The Register of Deeds also uses the position to <br />serve as Leadworker and acting section supervisor in the absence of a supervisor. <br />The functional assignments for the position under review includes guidance, leadership and <br />work support in the General Operations, Indexing/Verification, Vital Records and <br />Finance/Personnel functional areas. Work in the General Operations and Indexing/Verification <br />areas requires that the employee obtain a thorough knowledge and understanding of the NC <br />General Statutes and NC Indexing Standards. For example, it is mandatory for an employee <br />who works in the Indexing/Verification section to attend outside indexing training and receive a <br />certificate of completion from the North Carolina Register of Deeds Association. <br />