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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 2, 2003 <br />Action Age~a <br />Item No. ~_ <br />SUBJECT: Bid Award: Crawler Dozer for Oran a County Landfill <br />DEPARTMENT: Purchasing Department <br />and Solid Waste Management <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Bid Tabulation <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Gayle Wilson, 968-2885 <br />TELEPHONE NUMBERS: <br />Hillsborough <br />Chapel Hill <br />Durham <br />Mebane <br />732-8181 <br />968-4501 <br />688-7331 <br />336-227-2031 <br />PURPOSE: To consider awarding a bid to Gregory Poole of Raleigh, North Carolina for a Crawler <br />Dozer for the Orange County Landfill. <br />BACKGROUND: The crawler-dozer is a heavily used piece of equipment that is vital to a variety of <br />daily operations at the Orange County Landfill. Accordingly, it is important to maintain this type of <br />equipment in sound working condition and to regularly replace the machinery as it ages. The Landfill <br />equipment replacement schedule calls for the replacement of a 1997 Caterpillar D-8R Crawler-Dozer <br />in FY 2003-04, and funds for this purpose were included in the annual budget approved by the Board <br />of Commissioners in June 2003. Purchasing and Solid Waste staff developed specifications that best <br />met the intended use of the equipment. An option for vendors to take the existing Crawler Dozer as a <br />trade-in was included in the bid. <br />This dozer will be used on a daily basis in the Municipal Solid Waste Landfill to: <br />• move garbage prior to compaction <br />• spread cover soil <br />• assist scraper pans in the excavation of soil <br />• back-up the trash compactor <br />• conduct general earth moving and landfill construction activities, and <br />• tow the alternative daily cover applicator <br />This working environment is very demanding on equipment. For this reason, the specifications <br />contained several items to ensure the unit was easier to maintain and safeguarded against <br />unnecessary breakdowns. The primary requirement for this was an "elevated sprocket". Dozers <br />without this feature have 2 or more extra rollers and are much more subject to having waste <br />entangled, necessitating more difficult and frequent cleaning measures. This feature eliminates the <br />need for a minimum of 30 minutes per day to clean garbage (often by hand) that gathers around the <br />extra rollers. <br />