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4 <br /> 2. To meet the NC Division of Aging Policies and Procedures for In-Home Aide services,as <br /> outlined in Attachment A. <br /> 3. To have an adequate number of aides hired and available to work in Orange County on the date <br /> this agreement is signed. <br /> 4. To staff each referred case within ten working days of the authorization date specified on the <br /> service authorization form provided for each client by the Department. <br /> 5. To staff Adult Protective Services cases within five working days of authorization. <br /> 6. To maintain services once staffed over the service period stipulated by the Department. <br /> 7. To provide consistent aide assignment over the service period stipulated by the Department. <br /> 8. To provide services in two-hour minimum periods of service time,as specified in the service <br /> authorization. <br /> 9. To provide weekly timesheets,signed by the client or responsible party,the aide,and the aide <br /> supervisor,which show the allocated weekly hours and the actual billable hours,time frame of <br /> service provided,and type of services provided. <br /> 10. To provide weekly billing reports for each client,explaining variances in schedules and <br /> variances in the plan of care.If timesheets are not provided,if tasks are not recorded, if <br /> timesheets do not include required signatures,or if variances in schedules and/or plans of care <br /> are not noted and explained,the corresponding bills will not be paid. <br /> 11. To provide upon request a written analysis of services provided since the beginning of the fiscal <br /> year,including total hours of service for each client,dates of services provided to each client, <br /> and explanations for any discrepancies between services requested and provided. <br /> 12. To make every effort to promptly communicate by phone to the Department's Eldercare <br /> Supervisor any aide changes,interruptions in aide services,or problems with clients' <br /> services. <br /> 13. To maintain appropriate client and personnel files at the Vendor's licensed office,and to ensure <br /> that such records that fully disclose the extent of the service provided to recipients are kept for <br /> three years from the first service date for each client and are available for inspection. <br /> 14. To make every effort to help clients understand the relationship between the Vendor and the <br /> Department in providing in-home aide services to them. <br /> 15. To inform clients at least the afternoon before services are expected if there is to be any change <br /> in the time or duration of their services. <br /> 16. To under no circumstances ask clients referred to you by the Department about their <br /> economic status,or in any way attempt to recruit new clients from the Department's client pool. <br /> 17. To keep confidential any information about a client which is shared by the Deparrtment or the <br /> client. Such information shall be shared only among other Department and Vendor staff who <br /> need to know in order to coordinate,manage,or deliver services to the client. <br />