Agenda - 08-19-2003-8j - Laserfiche WebLink

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3 Internal Project Management As an addendum to part of the "System Agreement", MUMS agrees to continue to provide an Internal Project Manager (Tim McEneny) to Orange County, NC. The Project Manager will act as a representative of Orange County and handle all facets of internal project management during the MUMS implementation. This includes: • Work with Department Heads, staff and all involved personnel to communicate and define the project and all of the detailed steps that are necessary for a successful outcome. • Maintain consistent communication with the MUMS Project Manager and implementers to promote timely and proper response to issues, questions and scheduling adjustments as well as track milestone completion and task accountability. • Hold regularly scheduled on-site progress meetings with Department Heads to inform them of project status, issues with homework completion and project plan schedule, recommendations for improvement, scheduling and evaluation of MUMS performance. • Schedule resources, including staff, equipment and training facilities. • Identify and schedule additional staff training as needed. • Monitor completion of staff assigned homework and tasks. • Review MUMS invoices with assigned, authorized County personnel and keep a detailed account of contract billings vs. budget. • Work with MUMS staff to develop conversion crosswalk tables and assist in proofing converted data with appropriate staff. • Co-ordinate with the IT Department for back-ups, copying live-to-train databases, dbimports and exports, loading of conversion data, loading of software releases and general system and security administration. Project Management functions will primarily occur on site but some functions may occur off site. All Project Management services will be recorded weekly on the standard MUMS Customer Service Report which must be signed by Orange County. Project Management fees and travel expenses will be billed as they are incurred as provided in the Agreement. The Internal Project Manager will report directly to: While this is not an exclusive arrangement, MUMS will work closely with Orange County to attempt to accommodate all schedule requests. Blocking schedule days as early as possible will significantly increase the availability of Tim McEneny's services. NUMBER OF DAYS: 26 TOTAL AMOUNT: $28,600.00 There is no expiration date for the use of these days. Additional days may be purchased as needed at $1,100 per day, plus expenses ACCEPTED BY: TITLE: DATE: Please attach a PO for the total services amount and submit it along with this signed document to indicate acceptance of this addendum.