Agenda - 08-19-2003-8j - Laserfiche WebLink

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As planned, the MUNIS software implementation has been approached on a "phase in" basis. The Personnel and Payroll applications are the next and final phase of MUNIS implementation. Planning meetings have begun. Staff has established a payroll "go live" date of January 1, 2004 with the final employee services module and remaining personnel applications to be completed later in the spring. Staff has pursued a phase in approach because of the significant staff time required for personnel/payroll implementation, the need to complete classification and pay study implementation prior to software conversion, and to coordinate with payroll W-2 issuance for the 2003 calendar year. The implementation phases completed to date have required most of the project manager's time approved under the initial contract. An amendment to the project manager contract is needed to support the remaining phase of payroll and personnel implementation. The personnel and payroll implementation is a critically important undertaking involving complex data conversions and insuring that the payroll and personnel information on each individual employee as well as all payroll and associated processing are accurate. The implementation aspects of this application will be more time consuming and the need for coordination and support of internal resources will be crucial to success. The constrained staff resources in each of the departments responsible for implementing the personnel/payroll system and the need to continue to carry out day-to-day operational responsibilities while implementing the new system make the project manager necessary to implementation in this phase as it was key to the success experienced in the previous phases. Staff is pursuing an opportunity to provide a demonstration to the BOCC in the near future on the tools and benefits that MUNIS provides to finance, personnel, and other County operations. FINANCIAL IMPACT: It is estimated that the costs associated with the contract amendment will be up to $28,600. Sufficient funds to cover the contract amendment are included in the Information Technology funding in the CIP for legacy systems. RECOMMENDATION(S): The Manager recommends that the Board approve the contract amendment and authorize the Chair to sign.