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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: August 19, 2003 <br />Action Agenda . <br />Item No. ~ <br />SUBJECT: MUNIS Internal Project Management Contract Amendment <br />DEPARTMENT: Finance, Personnel, PUBLIC HEARING: (Y/N) No <br />Information Systems <br />ATTACHMENT(S): <br />Proposed Internal Project Management <br />Amendment <br />INFORMATION CONTACT: <br />Ken Chavious, Finance Director, ext. 2453 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider amending the contract with MUNIS to provide project management <br />services in the implementation of the Personnel and Payroll modules of the MUNIS Business <br />System Software. <br />BACKGROUND: At its December 10, 2002 meeting, the Board of County Commissioners <br />approved a contract with MUNIS for the provision of a business system software package <br />consisting of applications for General Ledger, Accounts Payable, Budget, Purchasing, Fixed <br />Assets, Personnel and Payroll. The Board's action was in accordance with an initiative in the <br />Strategic Automation Plan that called for the replacement of the County's over 20-year-old <br />Legacy Business System software. In addition to approving the software, the Board approved a <br />contract with MUNIS for the provision of internal Project Management Services to support <br />implementation. <br />Since December 2002, staff has been working with MUNIS and the internal project manager to <br />implement the new software applications. At this point, staff is pleased to report that the initial <br />phases of the project have been completed. <br />/ On May 1, 2003, business software applications for budget, the general ledger, accounts <br />payable and purchasing were implemented and now are in active use by County staff. <br />/ On July 1, 2003, the fixed assets application went live. <br />The staff involved in these implementations felt that the processes were smooth and are <br />pleased with the overall performance of the software. Staff felt that the work performed by the <br />internal project manager contributed heavily to the overall success of this initial phase. <br />