Orange County NC Website
Browse       Search
8 <br />NOW, THEREFORE, the parties agree to proceed as follows: <br />A. Selection and coordination process, <br />1. The Town will prepare a Request for Proposals package including a budget, scope of <br />services, and project timeline in coordination with the County planning staff.. <br />2. The Request for Proposals will be released to consultant firms who may be interested in <br />preparing the plan for a period of at least 30 days. <br />3. The Town and County will each appoint an elected official and Planning Board member as <br />the Selection Committee to review proposals and recommend consultant to the Town. the <br />appropriate planning and/or management staff members will serve as staff support for the <br />Selection Committee. <br />4. A selection negotiation period not to exceed 90 days at the close of which a contract for <br />services will be shared with both elected boards for approval by the Town of Hillsborough. <br />5. The Town will appoint a Steering Committee to work with the consultant throughout the <br />process.. The Steering Committee will consist of not more than eight (8) members equally <br />shazed and appointed by both jurisdictions, based on recommendations and volunteer <br />applications. The Committee shall be appointed and schedule an introductory meeting with <br />the consultant no more than 30 days after the approval of the contract by the Town.. The <br />appropriate planning and/or management staff members will serve as staff support for' the <br />Steering Committee. <br />6. The Steering Committee will establish regular meeting dates and times throughout the <br />process. The Committee may cancel meetings if action or direction is not needed. <br />7. The Town will serve as the lead entity throughout the process for consultant contact, <br />Committee contact, and administrative duties. <br />8. The Town will invoice the County for '/a of the costs from each consultant's bill up to the <br />amount of $25,000 which represents the County's cost participation in the process. <br />9. The Steering Committee will be responsible for keeping both elected boards up to date with <br />the plan process in a manner agreed upon with each elected boazd. <br />B. Timeline <br />A Strategic Plan document, including recommendations and an implementation plan shall be <br />presented by the consultant to the Steering Committee within twelve (12) months of the first <br />meeting of the Committee and consultant, This time may be extended in three (3) month <br />increments with the prior approval by the Hillsborough Town Board of Commissioners., <br />Upon presentation of the plan document, the Town and County will undertake the necessary <br />processes to solicit continent on the plan and adopt the sections relevant to each ,jurisdiction.. <br />Concurrent with the adoption of the Strategic Plan, or portions thereof, will be an agreement <br />between the Town and County that, at a minimum, delineates the limits of annexation and areas <br />of'County jurisdiction projected to serve as a buffer between the Town and outlying rural areas. <br />Activity Deadline(no later than) <br />Release of RFP October 14, 2005 <br />Selection Committee Appointed October 14, 2005 <br />Selection Committee recommends consultant December 12, 2005 <br />First meeting of Steering Committee January 16, 2006 <br />Consultant provides Plan to Steering Committee January 15, 2007 <br />C. Amendments <br />