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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 26, 2003 <br />Action Agenda <br />Item No. ~ - ~~ <br />SUBJECT• Bid Award Moving House at 611 Yorktown Drive <br />DEPARTMENT: Purchasing/ Public Works/ PUBLIC HEARING: (YIN) No <br />Recreation/ERCD <br />ATTACHMENT(S): <br />Bid Tabulation <br />INFORMATION CONTACT: <br />Pam Jones, '245-2652 <br />Wilbert McAdoo, 968-2885 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a bid to move the structure presently located at 611 Yorktown <br />Drive to the Little River Park. <br />BACKGROUND: Through a hazard mitigation grant from FEMA, the County acquired houses prone <br />to flooding in the Heritage Hills subdivision at 609 and 611 Yorktown Drive. The house at 609 <br />Yorktown has been deconstructed, with many of the materials stored for use in future projects. The <br />Board chose to relocate the house at 611 Yorktown to Little River Park to serve as a caretaker's <br />house after the park is completed. <br />Staff developed detailed specifications to ensure the County's needs were met. Eleven vendors were <br />solicited for Orange County's bid number 1321 and the solicitation was advertised on the County's <br />website. A pre-bid conference held and was attended by one vendor; two responded with bids. <br />Pursuant to the attached bid tabulation, Sustainable Living Incorporated of Chapel Hill, North Carolina <br />submitted the lowest responsible bid that was responsive at a total delivered cost of $23,000. <br />The successful bidder will commence the moving process immediately upon bid award; however, the <br />house will not be actually removed from the site until August 14. The moving process involves a <br />number of steps including, but not limited to the following: <br />Within a few days following the bid award, the contractor will: <br />o Notify residents on Yorktown Drive of the plans to move the house; and <br />o Notify the residents again within a day or so of the actual move date to ensure vehicles <br />are in off street parking in order to avoid damage as the house is pulled down the street. <br />• Map out a suitable course and gain approval from DOT <br />• Agree upon a mutually acceptable move date <br />• Coordinate with all jurisdictions that will be involved <br />