Agenda - 06-26-2003-8G - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 26, 2003 Action Agenda Item No. SUBJECT• Authorization to Contract for Work at Whitted Building During Summer Break DEPARTMENT: Purchasing and Central Services & Public Works PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, (919) 245-2652 Wilbert McAdoo, (919) 245-2625 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider authorizing the Manager or his designee to contract with vendors during the summer break for materials and labor associated with painting the interior of the facility and replacing floor covering when that work exceeds the $20,000 threshold for Board approval. BACKGROUND: As the Board will recall, work at the Whitted Building was suspended in early May 2003 in order to remove bat guano in above ceiling areas of the building that would need to be accessed for installation of new HVAC ductwork. The abatement contractor is progressing well with the basement level now completed and completion of the full abatement project anticipated by June 27, 2003. After suspending the job for approximately four weeks pending completion of the abatement in specific work areas, both the HVAC and the electrical contractors returned to the project on June 2, 2003. The Whiffed Building work basically runs on two parallel tracks. One track is the HVAC renovation, which is under contract with Environmental Air Systems (EAS), and the other the more cosmetic renovations of painting and replacing floor covering that is being coordinated by the Public Works Department under separate contracts. Pubic Works is coordinating the work such that the flooring/painting work is accomplished as the HVAC contractors complete a section and move to the next. In order to maintain the continuity of the project and to ensure the December completion time is met, certain work must be accomplished during the period that the Board is not in session (July 1 through August 19). Although each of the components will be bid as required, the flooring and painting bid amounts will fall into a range normally requiring Board approval (over $20,000). The Board is being asked to authorize the Manager or his designee to execute the paperwork necessary to place this work under contract.