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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 26, 2003 <br />Action Agenda <br />Item No. ~ '~ <br />SUBJECT: Authorize the Purchasing Director to Purchase Six (6) Mobile Data Terminals <br />for Sheriff from the North Carolina State Contract <br />DEPARTMENT: Purchasing Department PUBLIC HEARING: (YIN) No <br />Sheriffs Department <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Sheriff Pendergrass, 245-2900 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider authorizing the Purchasing Director to purchase six (6) mobile data <br />terminals (MDT) for the Sheriff from the North Carolina State Contract. <br />BACKGROUND: At the November 19, 2002 Board meeting, the Board accepted a COPS MORE 02 <br />grant totaling $38,574. The money from this grant along with $12,858 in matching funds from the <br />Sheriff's current year budget are to be used to fund a pilot program for six (6) mobile data terminals. <br />These workstations will allow a deputy to check criminal records in the field and have access to the <br />Sheriffs comprehensive law enforcement software - OSSI. <br />Orange County can purchase these MDT's through the State of North Carolina Purchase and <br />Contract on Bid Number 204-B -- Mobile Ruggedized Computers. North Carolina General Statutes <br />allow local governments to purchase from the State Contracts rather than soliciting bids. Orange <br />County is evaluating the eight vendors on the contract to ensure that the units purchased best meet <br />the County's needs based on compatibility and quality. Orange County would purchase at least six <br />complete units (including all hardware, software and installation) from one of the vendors available on <br />State Contract. <br />The grant funds must be encumbered by July 31, 2003. Therefore, authorization is being sought at <br />this time because this is during the period that the Board is not in session (July 1 through August 19) <br />and falls into a range normally requiring Board approval (over $20,000). <br />FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would not exceed $51,432 <br />which is the total of the grant and matching funds from the Sheriff's budget. <br />RECOMMENDATION(S): The Manager recommends that the Board authorize the Purchasing <br />Director. to execute the necessary paperwork to purchase the mobile data terminals. <br />