Agenda - 10-03-2005-5m - Laserfiche WebLink

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In July 2005, Orange County, on behalf of the Partnership, issued a Request for Proposals (RFP) from qualified housing consultants to provide project administration services far the Ten Year Plan development process. Three (3) proposals were received on August 19, 2005. The respondents were: 1. J-Quad and Associates, LLC 2. Starfire Consulting & Ananse Consulting (partnership) 3. All American Associates Upon receipt of proposals, members of a subcommittee of the Partnership reviewed the proposals based on the following evaluation criteria. • Demonstrated prior experience authoring housing plans, particularly multi-jurisdiction consortium plans. • Strong background in current conditions data analysis. • Experience meeting with and working with a variety of constituencies, agencies, non- profits, and governmental bodies. • Thorough understanding of procedures as outlined in this request for proposals. • Reasonableness of projected expenses and allocated time. • Financial capability to carry out the work program. Based on this evaluation criterion, as well as discussions with firm principals regarding the ability to meet the partnership's expectation that the firm ensure extensive community involvement in the planning process, the Partnership recommends contracting with J-Quad and Associates, LLG at a cost of $51,270. The consultant agrees to complete the Ten Year Plan to End Homelessness by October 31, 2006. As additional information, J-Quad has worked with numerous communities across the country in the development of housing strategies including homeless strategies. Most recently, J-Quad has developed a Seven Year Plan to End Homelessness for the City of Corpus Christi and Nueces County, Texas. That plan is attached to this abstract and is also available at www.cctexas.com on the Internet. The scope of work for the Orange County Ten Year Plan is more fully described in the attached proposal summary. FINANCIAL IMPACT: The contract cost totals $51,270. As part of the fiscal year 2005-06 budget, Commissioners approved an appropriation of $18,000 for Orange County's contribution to the Partnership to End Homelessness Initiative. At the September 7, 2005 meeting, the Board accepted the receipt of additional funds totaling $32,000 from our project partners (Town of Chapel Hill [$18,450], Town of Garrboro [$6,300], Town of Hillsborough [$2,250], and Triangle United Way [$5,000]) bringing the total initiative budget to $50,000. Since that time, Triangle united Way has agreed to contribute an additional $5,000 towards this initiative. The receipt of these funds will be included on a budget amendment that is planned for the October 18, 2005 BOCC meeting. With the additional funding from Triangle United Way, the initiative budget totals $55,000. Funds remaining after the contract is paid would be used for additional project expenses. RECOMMENDATION(S): The Manager recommends that the Board award a contract for consulting services to J-Quad and Associates, LLC for the development of a Ten Year Plan to End Homelessness in Orange County and authorize the Chair to sign the document contingent upon final review by the County Attorney.