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3 <br />4. Documentation by County and owners to assess results of efforts to <br />affirmatively market units. <br />a. The Housing and Community Development Department will maintain an Affirmative <br />Marketing File in which all notices to the media, public service announcements, <br />news articles, and paid advertisements are kept. <br />b. The Housing and Community Development Department has developed a rental <br />rehabilitation application form to be used by landlords in accepting applications <br />from prospective tenants, The purpose of this farm is: <br />1, To assist the landlord in gathering information such as rent history and <br />employment, etc. <br />2, To provide notice that the owner adheres to fair housing practices and to <br />encourage citizens to report any discrimination to the Housing and <br />Community Development Department. This will be another means of notifying <br />the public of their fair housing rights. <br />3. Data concerning the family's race, ethnic grotap, sex and age of head of <br />household will be requested with an explanation that the information is being <br />collected voluntarily to assure non-discrimination in leasing the unit. <br />4, To provide the owner a means of documenting compliance with affirmative <br />marketing, the owner will be required to retain these applications and submit <br />them to the Housing and Community Development office as each vacancy is <br />filled, <br />c, Owners are required to submit a copy of all published rental or resale <br />advertisements as documentation of compliance with the Affirmative Marketing <br />Plan. <br />5. Description of how an owner's efforts will be assessed and what corrective <br />actions will be taken when an owner fails to follow affirmative marketing. <br />a. Initial leasing of all units will be monitored closely to assure that lower income <br />families initially occupy all units and that affirmative marketing was used, In those <br />units leased to tenants unassisted through Section 8 vouchers, the rental <br />application forms will be reviewed to determine the effectiveness of advertisements <br />and outreach attempts. Annually, the tenants in each HOME rental rehabilitation <br />unit will be recertified as an eligible low or moderate-income household, <br />First time homebuyers assisted through the HOME program will be required to <br />comply with all fair housing practices in the sale of their property, Homeowners will <br />be monitored annually during their periods of affordability for compliance with all <br />HOME program requirements, <br />