2026-254-E-Planning Dept-Clarion Associates-Develop a Comprehensive Land Use Plan

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2 Orange County Comprehensive Land Use Plan The Clarion team will partner with Orange County staff in the development of GIS analyses and maps. First, Clarion will prepare a data request memorandum for all basic ArcGIS mapping data, plans, reports, and studies (not available online) for the County staff to collect and share with the Clarion team. Orange County will collect, organize, classify, and upload GIS layers and documents requested via a geodatabase to a secure data sharing site provided by the Clarion team. Then Clarion team will then prepare a map template and basemap that can be used by both the County and Clarion team throughout the project. Task 1.7: Develop Public Engagement Branding The Clarion team will work with Orange County Staff to develop project branding materials and a project website. The public engagement branding strategy will include the following: • Project Iden�ty - The Clarion team, in coordina�on with County Staff, will develop a project iden�ty and brand (name, logo and tagline) that will generate interest in the planning process. Inputs from the County’s leadership and the Staff Working Group on the project iden�ty will be requested during the kickoff mee�ngs. • Engagement Objec�ves – Building off the inputs provided by the Staff Working Group at their kickoff mee�ng (Task 1.2), the Clarion team will prepare a set of public engagement objec�ves that can be placed on the project website and used to evaluate public engagement outcomes during the process. Public engagement objec�ves could include community representa�on of engagement par�cipants, targets for diversity and inclusion, numeric targets for engagement, transparency of the engagement process, and other objec�ves. • Key Messages – Clarion can work with County Staff to develop a common set of key project messages. These messages can be posted to the project website and used in presenta�ons and other engagement materials to consistently message the project. • Branded Project Website - The Clarion team will prepare a branded project website that will become the heart of the plan’s communica�ons. The site will contain presenta�on materials from workshops and other engagement opportuni�es, the project schedule and process graphic, informa�on on engagement events and project mee�ngs, a document inventory, and host dra�s of the plan. It could include project background, resources, news, and informa�on about how to get involved. • Public Engagement Coordina�on - The Clarion team will leverage the cloud-based Project Management Plan to document the public engagement and publicity approach for each community engagement window. This will outline engagement objec�ves, engagement window scheduling, engagement approach for each engagement window, and other details. This tool will be a working guide to public engagement and will be updated throughout the process. Summary of Phase 1: Launch Project Deliverables: Clarion Team Responsibilities County Staff Responsibilities • Project Management Plan • Context Mapping • Data Request Memo • Project Branding • Scheduling Stakeholder Interviews and preparing summary of interviews • Project Website • Participate in kick-off meetings and situation mapping • Provide data and GIS • Coordinate logistics for and scheduling of meetings for all but stakeholder interviews • Affirm project branding materials and review project website • Monthly project management meeting Meetings: • Staff Meeting • Staff Working Group Meeting #1, in-person • Reconnaissance Tour • Stakeholder Interviews Schedule Duration: One month after project initiation PHASE 2: IDENTIFY NEW ISSUES AND OPPORTUNITIES Phase 2 focuses on understanding the guidance and community inputs in the County’s new Strategic Plan and other County plans and launching the project with greater public. The purpose of this phase is to confirm the new issues and opportuni�es iden�fied in Phase 1 and capture feedback from the Staff Working Group and the public on poten�al new policy direc�ons for the Comprehensive Land Use Plan. Phase 2 will overlap with Phase 3 to provide opportuni�es to educate the public about the County’s key trends and planning influences. Phase 2.1: Develop Current Policy Profile The Clarion team will prepare an exis�ng policy summary document that synthesizes the policy guidance included in relevant County plans including the future Strategic Plan, the One Orange County Racial Equity Plan, Orange County Transit Plan, Parks Master Plan, all exis�ng land use and small area plans, and a summary of recently adopted municipal plans. This policy profile will be organized to provide a concise summary of policy guidance provided by planning topic. It will iden�fy the general direc�on of policies on different topics and the document providing this direc�on. This document will serve as the baseline of County policies for developing the new plan’s policies. The Clarion team will work with County Staff to iden�fy which policy documents or sec�ons of documents are s�ll relevant. A dra� will be provided for staff review and comment. It will be shared with the Staff Working Group and will be posted to the project website for viewing by community residents. The link to this policy profile can be distributed widely through the community with the explana�on that it summarizes the founda�onal adopted policies that this planning process will build upon. Phase 2.2: Staff Working Group Mee�ngs #2-#5 The Clarion team will facilitate a series of Staff Working Group mee�ngs as follows: • Mee�ng #2 (virtual): Report on key findings from stakeholder interviews, provide update on Current Policy Profile, and discuss approached for Community Engagement Window (CEW) #1 • Mee�ng #3 (virtual): Present final approach for CEW #1, discuss roles for Staff Working Group members at CEW #1, and provide early snapshot of trends and planning influences data • Mee�ng #4 (virtual): Present Current Policy Profile and provide preliminary CEW #1 findings • Mee�ng #5 (virtual): Present final CEW #1 report, present New Issues and Opportuni�es Report, share plan for briefing Planning Board and Board of County Commissioners Task 2.3: Briefing to Board of County Commissioners #1 (September 2023) A mid-phase briefing to the Board of Commissioners will be conducted to present the findings of the stakeholder interviews, the approach for the first community engagement window (Confirming Community Aspira�ons), and a general project update. Docusign Envelope ID: 875C5B7A-C59F-8644-83AF-A22B12F5CE79