2026-254-E-Planning Dept-Clarion Associates-Develop a Comprehensive Land Use Plan

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7 Orange County Comprehensive Land Use Plan • Mee�ng #12 (virtual): Share results of CEW #2 and discuss implica�ons for vision, goals, and development of policies and ac�ons • Mee�ng #13 (virtual): Share module #1 of dra� policies and ac�ons • Mee�ng #14 (virtual): Share module #2 of dra� policies and ac�ons • Mee�ng #15 (virtual): Share final CEW #3 findings and discuss corresponding edits to the plan Task 4.10: Prepare Public Review Dra� of Comprehensive Land Use Plan The Clarion team will prepare a professionally designed, highly graphic public review dra� of the Comprehensive Land Use Plan. Special focus will be made on highligh�ng key vision themes, such as equity, that guided plan development. The dra� plan will be shared with the Board of Commissioners at a scheduled briefing (#7). (See con�ngency budget at end of scope for informa�on on briefing #7.) Task 4.10.1: Atendance at Educa�onal Briefings to Board of Commissioners A Clarion representa�ve will atend up to four regular Board mee�ngs and two half-day retreats to hear presenta�ons, take notes, and iden�fy key ques�ons or summarize key points for addi�onal discussion with the Project Team. These mee�ngs and retreats are to help inform the Board and facilitate its direc�on for release of the Dra� Plan for public review during Community Engagement Window #3. Task 4.10.2 Atendance at Board of Commissioners Work Sessions A Clarion representa�ve will atend up to two Board work sessions to hear discussion and take notes. These work sessions are to collect comments and direc�on from the Board on essen�al edits to the Dra� Plan in advance of public review during Community Engagement Window #3. Task 4.10.3: Revisions to Public Review Dra� The Clarion team will incorporate line-item revisions to the goals, policies, and ac�ons to update the Public Review Dra� based on the facilitated direc�on received from the Board of County Commissioners at the conclusion of the Work Sessions (Task 4.10.2.) This assumes that the overall dra� Plan Framework structure is being maintained from the previous version and that edits are focused on changes to the goals, policies, and ac�ons, the future land use categories, and related explanatory narra�ve. This will include coordina�on with and review by the County Project Management Team to ensure the final public review dra� incorporates the direc�on of the County. The Public Review Dra� will have minor adjustments made to support accessibility of the document, including alt text added for images, verifica�on of accessible fonts, color assessments to meet contrast requirements, ensuring paragraph and heading styles are properly nested, and ensuring any links and butons are accessible. Addi�onal accessibility changes will be made to meet WCAG Level 2.1 compliance in Task 5.6 for the Public Hearing Dra�. Task 4.11: Community Engagement Window #3 – Unveiling of Dra� Plan The Clarion team will prepare for and facilitate two public workshops, two fully-virtual mee�ngs, up to three community mee�ngs, and 2 floa�ng mee�ngs, to present the dra� Comprehensive Land Use Plan. Engagement ac�vi�es for the two public workshops and three community mee�ngs will provide opportuni�es for par�cipants to provide feedback on the dra� plan goals and ac�ons and the final Growth and Conserva�on Framework map. Engagement materials will consist of: a PowerPoint presenta�on, poster boards for in-person mee�ngs, a paper copy of the survey, an online survey (Survey123 or similar survey so�ware), and if necessary, a summary handout. Par�cipants will be presented with the same informa�on and ques�ons whether atending in person or par�cipa�ng online with a focus on crea�ng a user-friendly and succinct survey and suppor�ve materials. Engagement ques�ons will ask par�cipants about their levels of support for and feedback on dra� components of the plan and the Growth and Conserva�on Framework map. Publicity efforts will u�lize incen�ve gi� cards to recruit atendees. The Clarion team will procure and provide light refreshments for the seven mee�ngs. The two fully virtual mee�ngs will provide an overview of the plan, instruc�ons for online par�cipa�on in the survey, and an opportunity to ask ques�ons about the plan or process. The two virtual mee�ngs will u�lize the same presenta�on as the public workshops and community mee�ngs. Par�cipants will be directed to the online survey to provide feedback. County staff can record these mee�ngs for the project website. Orange County staff will support the technology and logis�cs of hos�ng the mee�ng on Microso� Teams. Up to two floa�ng mee�ngs can be scheduled to meet with municipal boards, nonprofits, or other organiza�ons as part of CEW#3 or when necessary. These mee�ngs will leverage engagement materials shared during the two public workshops and three community mee�ngs. Staff Working Group members can play a role in spreading the word about engagement events. A presenta�on of the Public Review Dra� of the Comprehensive Land Use Plan will be recorded and placed as a video on the County’s website to showcase this informa�on in a user-friendly format. Similar to CEWs #1-#2, the Clarion team will provide publicity materials for the County to distribute to local media sources, partner agencies, and listservs. Once the engagement window has closed, the Clarion team will prepare an engagement summary document on the results of the engagement window, including an assessment of how well community engagement objec�ves were achieved. This report will include a summary of responses and verba�m documenta�on to provide a clear and transparent report of the inputs received. This will build trust in the process and serve as an important report for guiding development of the plan. Task 4.11.1: Spanish Interpreta�on and Transla�on for Community Mee�ng El Centro will support bilingual services for a La�no audience at one of the community mee�ngs indicated above. This work will include: • Reserva�on of facility space in loca�on accessible to community members; • Facilita�on of one community mee�ng, in collabora�on with Clarion team; • Provide transla�on of mee�ng materials in Spanish; • Advanced adver�sement of the mee�ng in Spanish in El Centro's social media networks with a goal of having 30 mee�ng atendees; • Provide interpreta�on and note taking services at the mee�ng, and transla�on of notes to English in follow up; and • Provide transla�on of surveys completed in Spanish. Task 4.12: Briefings to Board of Commissioners and Planning Board Task 4.12.1: Briefing to the Planning Board Clarion will conduct a briefing to the Planning Board to share the findings of the Community Engagement Window #3, and share the recommenda�ons for the Public Hearing Dra� of the plan through a memorandum or PowerPoint presenta�on. Any comments on Docusign Envelope ID: 875C5B7A-C59F-8644-83AF-A22B12F5CE79