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PO Box 2005 <br />Wake Forest, NC 27588 <br />Greenville (252) 355-1111 <br />Raleigh (919) 439-6296 <br />F (252) 355-1113 <br />contact@saenc.com <br />www.saenc.com <br /> <br />Orange County Planning Dept Board Meetings support at Whitted <br />Orange County Planning Dept <br />131 W Margaret Lane <br />Hillsborough, NC 27278 <br />Attn: Cy Stober <br /> May 13, 2026 <br />This meeting support agreement is made between Sound Advice of Eastern North Carolina (SAENC) and Orange <br />County Planning Department (OCPD). The effective date of this contract is July 1, 2026 thru June 30, 2027. <br />Sound Advice (SAENC) offers the following services: <br />1.Provide a SAENC representative for each of the regularly scheduled OC Planning Board & Board of Adjustment <br />meetings for FY26. There is a planned total of twelve (12) regularly scheduled meetings. We understand there could <br />be additional meetings added with a two week notice throughout the fiscal year. <br />2.The SAENC representative will be there in advance of the meeting start time, at least two (2) hours prior, for the <br />following; <br />a.Setup & test the Dias, Staff, and Podium mics. <br />b.Setup & test the podiums & AV systems including wireless internet, content delivery system, and limit <br />timer. <br />c.The rooms AV Systems will be utilized as designed for the Orange County standard BOC meetings with 7 <br />mics at the dais, one mic at the clerks desk, two mics at the attorney & managers desk, one mic at the pre- <br />sentation podium. <br />d.Ensure the OCPD representative that is recording the meeting has a good clean audio feed. <br />e.It is our understanding these meetings do not include a HYBRID component (zoom, teams Webex, <br />etc.…) and that they will not be video or audio broadcasted via cable or streaming services. <br />3.The SAENC representative will do their best to address any technical, logistical, or operational needs and ensure <br />that all systems are working properly prior to the meeting beginning. The SAENC technician will stay for approxi- <br />mately 30 minutes after the meeting begins to ensure the AV systems are running smoothly. <br />Docusign Envelope ID: F1A87F57-DCB3-8142-83D1-5FCF0670F5D6