Agenda 06-16-2026; 8-e - Amendment to Professional Services Contract with Clarion Associates to Develop a Comprehensive Land Use Plan, and Approval of Budget Amendment #12-B

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1 ORD-2026-017 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 16, 2026 Action Agenda Item No. 8-e SUBJECT: Amendment to Professional Services Contract with Clarion Associates to Develop a Comprehensive Land Use Plan, and Approval of Budget Amendment #12-B DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. Contract Amendment #4 — Services Tom Altieri, 919-245-2579 Agreement Cy Stober, 919-245-2592 2. Year-to-Date Budget Summary PURPOSE: To approve a contract amendment between Orange County and Clarion Associates, LLC, extending the term and adding additional services to the contract for the development of a Comprehensive Land Use Plan, and approve Budget Amendment #12-B. BACKGROUND: At its May 16, 2023, Business meeting, the BOCC approved the original contract with Clarion Associates, LLC, to develop a Comprehensive Land Use Plan. Following is a summary of subsequent amendments to the original contract: • Amendment #1 — Approved by BOCC on September 5, 2023, and added additional meetings between Clarion Associates and the BOCC. • Amendment #2 — Approved by BOCC on October 15, 2024, and extended the end of the term seven (7) months to April 30, 2026, added additional public outreach meetings, and BOCC and Planning Board meetings. • Amendment #3 — Approved by BOCC on November 18, 2025, and added note taking at BOCC educational work sessions and retreats. The attached Contract Amendment #4 reflects a restart of Clarion's services, extends the term from April 20, 2026, to December 31, 2027, and adds the following additional services: • Attendance and note taking at up to two (2) BOCC work sessions or one (1) half-day retreat for discussion and direction on the preliminary draft Land Use Plan (LUP) 2050; • Incorporate BOCC revisions into the preliminary draft LUP 2050; • Extension of project management services throughout the duration of the contract; • Extension of project website domain and refreshing the website prior to the launch of Community Engagement Window (CEW) #3; • Support for a Latino community meeting to include room reservation, facilitation, translation, and targeted notification; • Two (2) fully-virtual public meetings during CEW #3; • A modest number of gift cards and some refreshments for encouraging public turnout during community engagement meetings;