Agenda 06-16-2026; 6-e - FY26 Q4 Annual Work Program Amendments for Transit

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12 REQUEST# FY 2026 FY START DATE Orange Transit Work Plan Jul 2025 Project Amendment Request Form Operating and/or Capital Type of Amendment Minor ❑ Major 0 Minor Amendments: a.An amendment that requires a transfer between budget ordinance appropriations but requires less than a 20%change to a project appropriation for projects equal to or less than$250,000; b.Changes to any adopted financial assumptions supporting the applicable Work Program that does not have a significant impact on the overall revenue or expenditure forecast,which is defined to be no more than a one percent(1%)over the life of the plan; c.Changes in reporting requirements for performance on implementation elements authorized in the applicable Work Program; d.Changes in funding amounts less than$250,000 for implementation elements programmed in future fiscal years; e.Any other change that does not meet any of the criteria of a Minor Amendment is a Major Amendment. Major Amendments are required when: a.A project requested to be added to the Work Plan b.A project requested to be removed from the Work Plan c.Changes to any adopted financial assumptions supporting the applicable Work Program that does have a significant impact on the overall revenue or expenditure forecast,which is defined to be over one percent(1%)over the life of the plan; d.Changes in scope for implementation elements programmed in current and future fiscal years; e.Any amendment that requires a transfer of funds between capital or operating funding categories f.Any change that requires a change in budgeted reserves or fund balance. These definitions are based on the Orange County Transit Work Plan Amendment Policy Update,which gives more clarity to the definitions without changing their meaning. New/Amended Project Name Requesting Agency Project Contact Estimated Operating Cost Caroline Dwyer Base Year Radio System Replacement Chapel Hill Transit FY 2026 cdwyer@townofchapelhill.ora Cumulative Estimated Start Date Estimated Completion Notes Capital Cost May-26 Dec-26 Base Year $ 90,000 Cumulative $ 90,000 Project Description/Scope Enter below a summary of the project amendment and impact on approved plan. Reprogram FY26 QA/QC Technician funding to help replace Chapel Hill Transit's dispatch and onboard radio system.The radio system was identified for replacement nearly 15 years ago.A recently completed radio study found that the cost of the new system will be approximately$1,500,000.Reprogramming this funding allows us to begin purchasing new radio equipment as soon as possible,or provide a local match for a federal or state grant. 1. Enter Orange Transit Project ID(s)to Increase Appropriation Project ID Project Category Amount Recurring Amount Notes Radio System Capital-Transit NEW $90,000 This is a new project. Replacement Infrastructure TOTAL 2.Orange Transit Project ID(s)to Reduce Project ID Project Appropriation Amount Recurring Amount Notes Category 26CHTTS16 1.0 FTE:QA/QC Operating-TPA $ 90,000 Technician Staff We are only requesting to reallocate FY26 funding. TOTAL 3. Impact on Transit Plan Project Costs From above,indicate whether amounts impact operating or capital budgets in Orange Estimated Operating Cost Current Year -90,000 Transit Plan. Recurring $ - Estimated Capital Cost Base Year 90,000 Cumulative $ 90,000 4. Is this project Operating,Capital or Both? Operating ❑ Capital ❑ Both ❑ S. What is the timeframe for the request?Are you requesting a full year of funds or a partial year to be annualized in future fiscal years? A full year. 6.What is the expected outcome(s)if this request is funded?What is the alternative if the request is not funded? If the request is funded,we will purchase radio equipment.We do not currently have an alternative funding source. 7. List any other relevant information not addressed.