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13. The following documentation is required to support the Sponsor's request for reimbursement of in-kind construction
<br /> services.
<br /> a. Invoices covering actual costs of materials used in constructing the eligible EWP program project measures.
<br /> b. Records documenting the type, quality, and quantities of materials actually used in constructing the eligible EWP
<br /> program project measures.
<br /> c. Daily time records for each employee showing name, classification, wage rate, hours, and dates actually employed for
<br /> constructing the eligible EWP program project measures.
<br /> d. Equipment operating records showing the type and size of equipment, hourly rate, actual hours of operation and dates
<br /> used to install the eligible EWP program project measures. Equipment idle time is not eligible as in-kind construction
<br /> services, even if on the job site, and should not be included in the equipment operating records.
<br /> 14. Sponsor and/or their representatives may initiate cultural resources reviews with NC State Historic Preservation
<br /> Office (NCSHPO) and relevant tribal historic preservation offices (THPOs). Sponsor shall provide those agencies with
<br /> NRCS cultural resources review forms and maps created for the proposed work. Sponsor representatives may assist
<br /> NCSHPO and THPO with preparing letters to the state conservationist. To the maximum practicable extent, letters
<br /> should validate the proposed work will have "no potential to cause effects" and include any special requirements for
<br /> compliance. The NRCS Cultural Resources Specialist will review cultural resource reports and letters. Sponsor shall
<br /> ensure that any special requirements for compliance with environmental and/or cultural resource laws are incorporated
<br /> into the project. Use caution during practice installation. Be aware of the possibility of partially or totally buried cultural
<br /> resources such as prehistoric canoes and historic boats, boat landings, Pomona tile/block structures, structural rock
<br /> features, or mill sites. If cultural resources are discovered inside the area of potential effect, Sponsor shall stop all
<br /> activities that may disturb the cultural resource and contact the local NRCS Government Representative, who will notify
<br /> the NRCS cultural resources specialist as soon as possible.
<br /> 15. Must secure (at its own expense)all Federal, State, and local permits and licenses, and any necessary natural
<br /> resource rights required for completion of the work described in this agreement. Provide copies of all permits and
<br /> licenses obtained to NRCS.
<br /> 16. Will arrange and pay for any necessary location, removal, or relocation of utilities. EWP program regulations prohibit
<br /> NRCS from reimbursing the Sponsor or otherwise paying for any such costs, nor do the costs qualify as a Sponsor cost-
<br /> share contribution.
<br /> 17. Ensure that technical and conservation practice standards (CPSs) and specifications of NRCS are adhered to during
<br /> construction of the project as interpreted by the NRCS Program/Technical Contact for this agreement. Provide the NRCS
<br /> Program/Technical Contact monthly progress reports. Progress reports should include technical on-site inspections of
<br /> work accomplished for the period, work planned, results of material tests, deficient work products and/or tests with
<br /> corrective actions taken, modifications anticipated, technical problems encountered, contractual issues, and any other
<br /> relevant information.
<br /> 18. Ensure that all contractors on NRCS-assisted projects are performing their work in accordance with OSHA
<br /> regulations and the Contract Work Hours and Safety Standards Act (40 USC 3701-3708)as supplemented by
<br /> Department of Labor regulations (29 CFR Part 5). The Sponsor is responsible for periodically checking the contractor's
<br /> compliance with safety requirements.
<br /> 19. Provide design analysis, reports, construction drawings, and as-built drawings and quantities for the project(s) as
<br /> required in agreement. All reports and drawings shall have the relevant DSR number(s)on cover sheets and relevant
<br /> plan sheets. For structural CPSs (e.g. CPS 580—Streambank and Shoreline Stabilization), all design reports, drawings,
<br /> and as-built drawings will be sealed by a registered professional engineer(PE-sealed) and submitted to the NRCS
<br /> Program/Technical Contact with the statement"To the best of my professional knowledge,judgment and belief, this site
<br /> was constructed to meet the applicable NRCS standards" and the statement"Designed and installed EWP structures are
<br /> considered emergency measures and are not designed to provide permanent protection against future storm events"
<br /> next to the PE-seal &signature on the cover sheet(s). For non-structural CPSs (e.g. CPS 326—Clearing and Snagging)
<br /> planning documents, drawings, and as-built drawings will use or be identical to NC NRCS' CPS 326 requirements and
<br /> standard drawings as found on the state's Field Office Technical Guide (FOTG) and with all required information
<br /> completed, signed by sponsor and/or sponsor representative, and submitted to the NRCS Program/Technical Contact
<br /> with the statement"To the best of my professional knowledge,judgment and belief, this site was constructed to meet the
<br /> applicable NRCS standards" placed next to the planner signature on the cover sheet(s), and reviewed/approved by
<br /> NRCS as applicable.
<br /> 20. A copy of the as-built drawings will be submitted to the NRCS Program/Technical Contact.
<br /> 21. For payment requests, Sponsor shall notify NRCS Government Representatives) of completed work and schedule a
<br /> verification site visit. After NRCS work verification and documentation is complete, Sponsor shall provide a completed
<br /> "Request for Advance or Reimbursement" (form SF-270)with all documentation to support the request to the NRCS
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