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40 <br /> C. At least ten (10) days prior to the scheduled day of bid opening,notify certified MBEs of <br /> potential contracting opportunities listed in the proposal. The notification will include the <br /> following: <br /> 1. A description of the work for which the bid is being solicited. <br /> 2. The date,time and location where bids are to be submitted. <br /> 3. The name of the individual within the agency/institution who will be available <br /> to answer questions about the project. <br /> 4. Where bid documents may be reviewed. <br /> 5. Any special requirements that may exist, such as insurance, licenses,bonds and <br /> financial arrangements. <br /> d. During the bidding process, comply with the contractor(s)requirements listed in the <br /> proposal for minority participation. <br /> e. Submit with the bid a description of that portion of the work to be executed by MBEs <br /> expressed as a percentage of the total price. <br /> f. Identify the MBEs the bidder intends to use on the contract, along with the dollar amount <br /> of the work to be performed by each minority business. <br /> g. Submit an affidavit that details the good faith efforts taken to procure minority business <br /> participation. <br /> h. Upon being named the apparent low bidder, the bidder shall provide the necessary <br /> documentation as listed in the contract documents.Failure to comply with procedural <br /> requirements as defined in contract documents may render that bid as non-responsive and <br /> may result in rejection of the bid and award to the next lowest responsible and responsive <br /> bidder. <br /> i. Upon being named apparent low bidder, the bidder shall provide an affidavit that lists the <br /> proportion of the work to be performed by MBEs. If the MBEs do not account for ten <br /> percent (10%) of the contract price, the bidder must submit an affidavit that verifies <br /> the bidder's good faith efforts by certifying that it has undertaken at least five of the <br /> following ten (10) steps: <br /> 1. Contacted minority businesses that reasonably could have been expected to <br /> submit a quote and that were known to the contract or available on these State or <br /> local government-maintained lists at least ten (10) days before the bid or proposal <br /> date and notifying them of the nature and scope of the work to be performed. <br /> 2. Made the construction plans, specifications, and requirements available for review <br /> by prospective minority businesses, or providing these documents to them at least <br /> ten (10) days before the bid proposals are due. <br /> 3. Broke down or combined elements of work into economically feasible units to <br /> facilitate minority participation. <br /> 4. Worked with minority trade, community, or contractor organizations identified by <br /> the Office of Historical Underutilized Businesses and included in the bid <br /> documents that provided assistance in recruitment of minority businesses. <br /> 5. Attended any prebid meetings scheduled by the public owner. <br /> 62 <br />